Fleet Operations Specialist

Formic • Chicago, IL

1d

About The Position

Who We Are: At Formic, we’re on a mission to revolutionize American manufacturing and create more abundance in the world. We believe in continuing the American legacy of innovation by making automation accessible to all manufacturers and increasing their factory productivity by 10x. Built upon deep expertise in robotics and manufacturing, our unique full service automation solutions combine the best automation technology, software, and analysis tools for manufacturers with best in class uptime, support, and maintenance services. We are creating a new era of supercharged efficiency and competitiveness for US manufacturers. As the world faces growing pressure from tariffs, rising costs, and labor shortages, Formic is uniquely positioned as the industry leading solution to overcome these challenges. Fueled by our vision for a re-industrialized domestic supply chain, everything we do is aimed at growing “Made in America” products. And we’re growing fast - achieving 7x growth in production hours YoY. Supporting us in our mission, with investments thus far totaling over $60 million, are backers including Lux Capital, Initialized Capital, Blackhorn Ventures, Mitsubishi HC Capital NA, and CEOs and founders of multiple Fortune 50 companies. Role Overview This role sits at the intersection of Supply Chain, Project Management, and Field Service Operations. The Fleets Operations Specialist ensures projects are set up correctly, executed cleanly from a procurement and documentation standpoint, and closed out with full financial and operational integrity. This position is critical to maintaining operational rigor, visibility, and accountability across projects.

Requirements

• Highly organized with strong attention to detail
• Comfortable working across multiple systems and teams
• Proactive, accountable, and able to drive tasks to completion
• Experience in operations, supply chain, project coordination, or field service support preferred

Responsibilities

• Supply Chain & Procurement Reconcile parts purchased via company credit cards and ensure alignment with project and financial records
• Support procurement requirements, including entering purchase orders into ProcureDesk
• Track and resolve outstanding compliance documentation (COI, ACH, tax exemption forms)
• Project Management & Administration Set up and maintain standardized project folders
• Pre-populate project summaries using data from project ADTs
• Track active projects and flag gaps or risks related to documentation or procurement
• Manage project wrap-up by posting all required FinOps and closeout documentation
• Field Service Support Follow up on open or incomplete field service work orders
• Ensure all service documentation is completed accurately and closed in a timely manner

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 51-100 employees