Fleet Operations Coordinator

State of Maine•Augusta, ME

1d•$20 - $27•Onsite

About The Position

This is structural and craft work coordinating and providing administrative services for a large fleet of electric, hybrid, plug-in, and standard vehicles. Responsibilities include determining and authorizing repair needs based on vehicle type, assigning and receiving vehicles from state departments and agencies, determining types of vehicles for department and agency use based on needs, issuing lease assignments, reviewing accident reports, and processing payments for repairs. Work is performed under limited supervision.

Requirements

Knowledge of modern office management principles, practices, procedures, and equipment.
Knowledge of vehicle operations of standard, electric, hybrid, and plug-in vehicles.
Knowledge of standard, electric, hybrid, and plug-in vehicle repairs, maintenance, parts, and procedures.
Knowledge of new and advanced technologies and terminologies for internal combustion engines.
Knowledge of plug-in hybrid vehicles and full electric vehicles technology and terminology, operation, safety features, and their charging equipment, procedures, and locations.
Knowledge of telematics devices software and maintenance codes.
Knowledge of diagnostic scan tools and procedures, including the most modern internal combustion engines.
Knowledge of state vehicle inspection and registration.
Knowledge of related risk management policies and procedures.
Knowledge of accident reporting procedures.
Ability to diagnose basic, electric, hybrid, and plug-in vehicle problems.
Ability to adapt to the evolving vehicle technologies across all vehicle types.
Ability to authorize and control vehicle repairs and maintenance.
Ability to establish and maintain effective working relationships.
Ability to evaluate and appraise vehicle fair market value.
Ability to communicate effectively.
Ability to write clearly and effectively.
Four (4) years experience in automotive service to include one (1) year of administrative experience.

Responsibilities

Determines and authorizes repairs and maintenance of vehicles based on vehicle type in order to ensure proper and safe operation.
Receives, prepares, documents, and registers new all new vehicles in order to place them into service.
Codes and approves payment of electronic payment vehicle charges with the state procurement card provider to ensure prompt payment for the customer and vendor.
Codes and approves payment of invoices in order to account for vehicle expenses and ensure invoices are processed in a timely manner.
Reviews and analyzes vehicle costs and expenditures based on vehicle type to determine the proper disposition of each vehicle.
Receives and examines vehicle accident reports involving leased and rental vehicles in order to coordinate payment with the Risk Management Division.
Determines and authorizes repairs, cleaning, and maintenance of all vehicle types in order to prepare the vehicles for auction.
Assigns vehicles in order to ensure maximize useable life.
Issues, tracks, and controls vehicle credit cards and toll highway passes to ensure appropriate use.
Maintains vehicle inventory, repair, maintenance, and accident logs in order to document vehicle history.
Assigns and oversees the work of others in order to ensure duties are performed in a timely and acceptable manner.
Contacts vendors in order to resolve problems and ensure vehicle repairs and costs are appropriate based on vehicle type.

Benefits

Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary.
Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%.
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
Retirement Plan – The State of Maine contributes 14.11% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program.
Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness.