Fleet Operations Coordinator

Central Specialties•Alexandria, MN

1d•$27 - $29•Onsite

About The Position

This role is critical to keeping our equipment moving safely, legally, and efficiently across multiple states. The Fleet Operations Coordinator will serve as the primary point of contact for our lowboy drivers, managing oversize/overweight permits and ensuring all truck compliance documentation is current and accurate. This is a high-responsibility position with real operational impact. This role is ideal for someone who thrives in structured environments, values precision, and takes pride in preventing problems before they occur.

Requirements

Associate’s or Bachelor’s degree in Business, Management, Accounting, Finance, or related field preferred
Strong attention to detail and process discipline
Excellent written and verbal communication skills
Comfort managing recurring deadlines and compliance tracking
Strong computer skills
Proficiency in Microsoft Excel and Outlook
Ability to learn regulatory systems and permitting portals
Ability to read and understand maps

Nice To Haves

Heavy equipment knowledge is helpful but not required. We provide structured training and documented processes.

Responsibilities

Prepare and submit daily oversize/overweight permits in MN, ND, SD, IA, and MT
Manage annual permit renewals
Review dispatch requests to verify accurate load dimensions and weights
Coordinate permitted routes with drivers
Maintain complete and current truck compliance packets
Track and renew registrations, cab cards, IFTA documentation, and logbooks
Monitor expiration dates and proactively address renewals
Ensure compliance with DOT and state regulations
Serve as the go-to contact for lowboy drivers
Communicate route restrictions, documentation requirements, and compliance updates
Coordinate with internal asset and operations teams