Fleet Manager
About The Position
The Fleet Manager is responsible for the strategic oversight, lifecycle management, and operational performance of Club Assist’s fleet across North America. This role ensures the fleet is optimized to support business operations through effective procurement, maintenance, compliance, and cost management. This position partners cross-functionally with Operations, Finance, Safety, and external vendors to ensure vehicles are safe, reliable, compliant, and aligned with evolving business needs. The Fleet Manager plays a critical role in balancing operational readiness, financial discipline, and risk mitigation while driving continuous improvement across fleet programs.
Requirements
- Bachelor’s degree in Business, Supply Chain, Automotive Management, or related field preferred
- 3–5+ years of experience in fleet management, asset management, or related operational role
- Working knowledge of DOT regulations, fleet compliance, and vehicle lifecycle management
- Experience with fleet systems, telematics, and data analysis tools
- Strong financial acumen, including budgeting and cost analysis
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint); advanced Excel skills preferred.
Responsibilities
- Owns the full lifecycle of the fleet, including forecasting, procurement, deployment, maintenance, and disposal
- Partners with business leaders to assess current and future fleet needs, ensuring alignment with operational requirements and growth plans
- Evaluates fleet aging, utilization, and performance trends to proactively plan replacements and optimize asset value
- Leads end-to-end vehicle procurement, including specification development, sourcing, and coordination with upfitters and suppliers
- Builds and manages strategic relationships with key vendors (e.g., leasing companies, upfitters, maintenance providers) to ensure service quality and cost effectiveness
- Ensures all capital purchases align with company approval processes and financial planning requirements
- Oversees fleet maintenance programs to ensure vehicles are safe, compliant, and operating efficiently
- Partners with internal leaders to review and approve repairs, ensuring decisions are cost-effective and operationally sound
- Coordinates alternative solutions (e.g., rentals) to minimize business disruption during vehicle downtime
- Ensures compliance with all DOT requirements, licensing, titling, and regulatory obligations
- Maintains accurate and complete fleet records, including asset tracking, compliance documentation, and reporting
- Supports risk mitigation efforts through alignment with Safety and Insurance programs
- Oversees telematics and fleet systems to monitor vehicle performance, utilization, and driver behavior
- Analyzes data to identify trends, risks, and opportunities for improved efficiency, safety, and cost control
- Maintains and continuously improves fleet tracking tools (e.g., Smartsheet or equivalent systems)
- Partners with Finance to ensure accurate asset tracking, cost allocation, and reporting within ERP systems
- Develops and manages fleet-related budgets, including capital planning, maintenance costs, and fuel spend
- Oversees fuel card programs, reporting, and compliance, including fuel and highway use tax filings
- Builds strong partnerships with Operations, Finance, Safety, and other internal teams to align fleet strategies with business priorities
- Serves as the primary point of contact for fleet-related needs, providing guidance and solutions that support operational success
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
101-250 employees
