Fleet Manager

Sharing Excess•Philadelphia, PA

11d•$75,000 - $87,000•Hybrid

About The Position

Sharing Excess is one of the fastest-growing food rescue organizations in America, built on a simple but powerful mission: save food and feed communities. What started as a student startup now operates across the country, distributing 2 million pounds of food every week (100 million pounds annually) to thousands of community partners nationwide. Our work is visionary, operationally complex, and deeply human. We move quickly, think creatively, and operate like a high-growth startup. Our ability to rescue and redistribute food at scale depends on a fleet that is safe, compliant, and efficient across multiple states. Now we’re seeking a Fleet Manager who can build strong systems, protect our people, and ensure our vehicles power the mission reliably and responsibly. The Fleet Manager will oversee the safety, compliance, and operational excellence of Sharing Excess’s multi-state fleet. Based in Philadelphia and supporting operations across Pennsylvania, New York, New Jersey, Illinois, and future national sites, this role ensures that our vehicles, drivers, and systems meet the highest standards of safety and regulatory compliance. You will build and manage fleet systems that support growth, protect our team, and strengthen our operational backbone. From DOT compliance and driver qualification files to preventative maintenance and telematics, you will create consistency across all markets. You will also manage 3PL relationships, ensure vendor accountability, and develop scalable systems that support our rapid expansion. This role is ideal for someone who combines regulatory rigor with entrepreneurial problem-solving — someone who can build structure while keeping pace with a fast-moving organization.

Requirements

2–5 years of fleet management or logistics operations experience
Strong knowledge of DOT, FMCSA, and multi-state compliance requirements
Experience managing safety programs and regulatory documentation
Experience working with third-party logistics providers
Strong organizational and documentation skills
Ability to work cross-functionally with operations and leadership teams
Willingness to travel regionally as needed

Nice To Haves

Experience in nonprofit or mission-driven logistics
Experience scaling fleet systems in a growing organization
Experience with fleet management software and telematics platforms
CDL or experience managing CDL drivers
Strong data analytics skills and comfort working with operational dashboards

Responsibilities

Fleet Compliance & Safety
Ensure compliance with all applicable Federal Motor Carrier Safety Administration (FMCSA), Department of Transportation (DOT), Department of Labor, and state regulations
Maintain driver qualification files and all required compliance documentation
Oversee vehicle inspections, maintenance logs, and audit readiness across multiple states
Manage incident reporting, accident investigations, and corrective action plans
Implement and monitor fleet-wide safety standards and training programs
Oversee drug and alcohol testing programs and ensure regulatory adherence
Fleet Operations
Manage preventative maintenance schedules and vehicle lifecycle planning
Oversee vehicle registration, licensing, insurance, and documentation
Monitor telematics, fuel usage, and fleet performance data
Develop cost-control strategies to improve efficiency and reduce downtime
Support fleet growth planning, including vehicle acquisition and replacement strategy
Training & Systems Development
Develop standardized onboarding and driver training programs
Create and maintain fleet SOPs, safety manuals, and compliance documentation
Ensure consistent operational standards across all locations
Partner with site leads to implement best practices and drive accountability
Build scalable systems as fleet operations expand nationally
Third-Party Logistics (3PL) Management
Oversee relationships with third-party logistics providers
Monitor service-level agreements (SLAs) and performance metrics
Support vendor evaluation, contract negotiation, and performance reviews
Ensure 3PL partners meet compliance and safety standards aligned with Sharing Excess expectations
Budget & Reporting
Develop and manage the fleet budget
Track KPIs including cost per mile, maintenance costs, fuel usage, downtime, and incident rates
Provide regular reporting and insights to senior leadership Identify trends and recommend improvements based on operational data