Fleet & Leasing Administrator
About The Position
This role provides administrative and accounting support for fleet maintenance and Sentry Leasing. Responsibilities include handling vehicle registrations, titles, and permits, coordinating with DMVs, managing compliance tasks, maintaining fleet documentation, and supporting dispatch operations. The position also oversees vehicle check-in/out, fuel usage, inspections, and inventory tracking. Using the EZ Fleet system, it processes tags and permits and supports audits. Additional duties involve assisting leadership with reporting, vendor communication, and citation processing.
Requirements
- High school diploma or equivalent work experience
- Three plus years experience in an office environment.
- One year of vehicle maintenance/leasing experience.
- Customer Focused
- Collaborative
- Communicative
- Resilient
- Strive for inclusion of others
- Excellent follow-up skills
- Strong attention to detail
- Excellent organizational and prioritization skills
- Proficiency with Microsoft Office, and Adobe PDF
Nice To Haves
- Knowledge of processing vehicle permits licenses and vehicle registrations is strongly preferred.
- Prior knowledge of DMV (Department Motor Vehicle) & FMCSA (Federal Motor Carrier Safety Administration) policies and procedures is preferred.
- Ability to obtain a Notary public license.
Responsibilities
- Handling vehicle registrations, titles, and permits
- Coordinating with DMVs
- Managing compliance tasks
- Maintaining fleet documentation
- Supporting dispatch operations
- Overseeing vehicle check-in/out
- Monitoring fuel usage
- Managing vehicle inspections
- Tracking inventory
- Processing tags and permits using the EZ Fleet system
- Supporting audits
- Assisting leadership with reporting
- Communicating with vendors
- Processing vehicle-related citations
- Handling license plates
- Drafting necessary documents such as powers of attorney and lien releases to complete DMV transactions
- Regular communication with state DMVs, United Van Lines, vendors, contract drivers, and internal departments
- Assisting with lease agreements
- Supporting daily dispatch and rollback DMV operations
- Submitting driver inspection reports
- Filing documentation for Federal Highway Use Tax, Unified Carrier Registration, and the International Fuel Tax Agreement
- Maintaining accurate records in the fleet management system
- Tracking preventive maintenance
- Coordinating with location managers to ensure timely vehicle inspections
- Supporting the Sentry Rental fleet by overseeing check-in/check-out documentation
- Monitoring fuel
- Managing vehicle availability
- Managing secure user tokens
- Ordering decals and plates
- Maintaining inventory for audits
- Assisting the leadership team with accounting
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
