Advance Stores Company-posted 1 day ago
Full-time • Entry Level
Hybrid • Raleigh, NC

The Lease Administrator is responsible for managing all aspects of lease compliance, payment processing, and landlord/tenant coordination for a multi-property portfolio. This role ensures accurate interpretation and application of lease agreements, timely processing of pass-through expenses (taxes, CAM, insurance), and resolution of billing discrepancies. The position requires maintaining complete and accurate lease data, and collaborating with internal teams and external partners to uphold contractual obligations. The ideal candidate will have strong analytical skills, attention to detail, and the ability to manage complex financial and legal documentation. Success in this role requires excellent communication, proficiency in lease administration systems, and the ability to build effective relationships with landlords, tenants, and internal stakeholders.

  • Payment Processing & Lease Compliance Review and interpret lease agreements to ensure accurate billing, payments, and compliance; resolve disputes and track savings.
  • Process and reconcile pass-through expenses (taxes, CAM, insurance) for multiple properties in line with lease terms.
  • Ensure landlords provide required documentation for expense payments and reconciliations.
  • Enter one-time payment transactions per lease requirements.
  • Manage landlord changes (ownership, address updates) for existing leases.
  • Coordinate with insurance broker to provide certificates to landlords and lenders; collect certificates from landlords and subtenants.
  • Track landlord reimbursements, prepare collection letters, and maintain accurate records.
  • Collaborate with internal teams to ensure proper lease-related correspondence and accurate database records.
  • Work with accounting to reconcile lease data with the general ledger.
  • Communication, Reporting & Dispute Resolution Draft routine correspondence, rental notices, and agreements; respond promptly to landlord inquiries.
  • Communicate with internal departments to align on processes affecting multiple areas.
  • Prepare detailed expense analyses and manage weekly, monthly, and annual reports (e.g., expense tracking, savings, status updates).
  • Resolve discrepancies with tenants regarding rent and pass-through charges; support legal and property teams on delinquencies and defaults.
  • Maintain strong communication with internal teams (Legal, Accounting, Real Estate, Construction) and external contacts (landlords, property managers, attorneys).
  • Lease Expertise: Proven ability to interpret lease agreements, including CAM, real estate taxes, insurance, reconciliations, abatements, etc.
  • Payment/Reconciliation Skills: Hands-on experience with pass-through expense processing, one-time payments, landlord reimbursements, and dispute resolution.
  • Documentation & Compliance: Familiarity with insurance certificates (Acord forms), required endorsements, and compliance tracking with landlords/subtenants.
  • Financial Acumen: Strong understanding of general ledger interaction with real estate data, account reconciliations, and aging reports.
  • Communication: Excellent written and verbal skills for landlord/tenant correspondence, internal cross-functional coordination (Legal, Accounting, Real Estate, Construction).
  • Organization & Accuracy: High attention to detail, reliable record-keeping, and deadline-driven execution across multiple properties.
  • 1-3 years of experience in administrative assistance, lease administration or similar experience
  • Associate’s Degree; or equivalent combination of education and experience.
  • We believe in supporting our Team Members and those they love through comprehensive health & wellness benefits. Learn more here: https://jobs.advanceautoparts.com/us/en/benefits
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