Fleet Coordinator

Midwestern Wheels•Appleton, WI

About The Position

At Midwestern Wheels, Inc., we take pride in operating with the highest standards of integrity and service. As a leading operator of Avis & Budget Car Rental locations across Wisconsin, our mission is to deliver a Best-in-Class customer experience every day. We believe our people are our greatest asset and are committed to fostering a workplace where you feel valued, respected, and empowered to grow. The Fleet Coordinator plays a key role in managing vehicle flow companywide including all rental locations, service facilities, auctions and vendors. This full-time role blends logistics, data accuracy, communication, and hands-on vehicle oversight. If you enjoy a mix of office work and field activity, this position offers the best of both worlds.

Requirements

Must be 18 years of age.
1–3 years of experience in fleet operations, automotive logistics, transportation coordination, or a related field.
Strong organizational skills with the ability to manage multiple priorities.
Clear, professional communication skills with internal teams and external partners.
Strong problem-solving skills and the ability to make decisions independently.
Comfortable working in both office and outdoor/lot environments.
Proficiency with data entry, spreadsheets, and fleet management systems.
Valid driver’s license with a good driving record.

Nice To Haves

Experience with auction platforms such as Manheim or similar.
Familiarity with preventive maintenance schedules and basic automotive terminology.
Ability to inspect vehicles for cosmetic and mechanical issues.
Experience coordinating transportation or vendor relationships.

Responsibilities

Vehicle Routing & Trip Coordination Coordinate vehicle trips between auctions, company lots, body shops, vendors, and service facilities.
Communicate schedules and status updates with internal teams and external partners.
Ensure efficient routing to minimize downtime and maximize fleet availability.
Maintenance & Service Support Track preventive maintenance schedules and approve body work upon vehicle return.
Support service teams to maintain readiness across Auction, Lot, New, and Airport fleet segments.
Monitor vendor performance and escalate issues when needed.
Auction & Lot Operations Manage auction vehicle processes, including floor plans and Manheim Market Reports (MMRs).
Track vehicle inflow and outflow to ensure timely, accurate movement.
Oversee vehicle transfers to and from the Appleton East car sale lot.
Fleet Inspection & Vehicle Setup Inspect newly arrived vehicles for condition, completeness, and operational readiness.
Assist with vehicle setup, including basic prep tasks and documentation.
Administrative & Data Management Perform daily data entry related to vehicle status, location, maintenance, and movement.
Reconcile FuelCloud transactions daily to ensure accurate fuel usage and billing.
Maintain accurate records for fleet, auction, and transportation activities.

Benefits

Competitive hourly rate commensurate with experience.
Full-time, Monday-Friday 8:00am – 4:30pm position.
Paid time off (PTO) that begins accruing from day one.
Paid holidays, including your birthday!
Comprehensive benefit package including medical, dental, vision, life, and disability insurance.
401(k) retirement plan with generous company match.
Full training to learn the business and enhance professional skills.
Employee discounts including discounts on car rentals and Avis/Budget vehicles purchases.
Access to employee assistance program.

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