Fleet Asset Administrator

Vulcan Materials Company • Jacksonville, FL

4d

About The Position

Vulcan Materials Company is the nation’s largest producer of construction aggregates and a major producer of aggregates-based construction materials, including asphalt and ready-mixed concrete. When you join Vulcan, it’s more than starting an exciting career – you get to make a difference for millions of people every day across the country.
When you join Vulcan, you join a dynamic culture where career development is encouraged, excellence is rewarded, and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way, at the right time.
The Fleet Asset Administrator assists drivers with inquiries and provides a positive customer experience. This is accomplished partly by administering the end-to-end lifecycle of the division’s light-duty and heavy-duty vehicles. Performance is governed by internal and external policy compliance as directed by the organizational Fleet Management Strategies defined by the Company Fleet Manager.

Requirements

• High School diploma or equivalent.
• Ability to prioritize multiple demands while keeping a sense of urgency
• Strong analytical and problem-solving skills
• Proficiency in Microsoft Excel, Word, and PowerPoint skills with a focus on analytic and presentation capabilities
• Ability to think critically, manage and prioritize a demanding workload
• Deadline and results-oriented
• Able to work with minimal supervision
• Effective oral and written communication skills
• Strong administrative/coordination skills
• Ability to multitask, prioritize, and complete multiple projects in short time frames
• High attention to detail; resourceful in finding information and answers
• Moderate level of accounting and budget reconciliation skills
• Ability to demonstrate critical thinking skills, flexibility, and adaptability
• Demonstrated ability to provide excellent customer service, open to and willing to act upon feedback
• Respects confidentiality and uses an appropriate level of discretion when handling confidential information
• High level of personal and professional integrity. Insightful and possess reasonable business judgment.
• Creative problem solver

Nice To Haves

• Associate or Bachelor’s degree in business administration, logistics, or a related field, or equivalent experience preferred.

Responsibilities

• Facilitate resolving calls from drivers related to company-owned car registrations, tolls, tickets, insurance, vehicle recalls, etc.
• Maintaining data integrity according to policy, which includes database maintenance (assignments, vehicle location, etc.), maintaining and auditing company-owned vehicle assignments, assisting with annual budgeting guidance for vehicle replacements, updating systems (i.e., Oracle, WEX, Wheels), manage division vehicle custodians, and verifying the accuracy of vehicles by tax jurisdiction.
• Provide projections to the Fleet Manager for the consolidated order process.
• Manage new vehicle receipts & deliveries, tags, titles, fuel cards, and insurance cards. Ensure dealer receipt, driver receipt, VMS setup, and the asset in-service process.
• Ensure compliance with the title management policy developed by the Fleet Manager.
• Responsible for license & registration support, including proactively processing renewals, coordinating driver requirements (i.e., inspections), processing title transfers, contacting drivers for missing registration requirements, liaison with the tax department (see tax responsibility), and managing specialty registration requests (e.g., IRP)
• Responsible for the quality of data to meet all regulatory requirements for IFTA (International Fuel Tax Agreement) and HHUT (Heavy Highway Use Tax, aka Form 2290) filings. In addition, they will maintain the data supporting accurate and timely property tax bill processing.
• Issue fuel cards, manage driver fuel card agreements, make updates to fuel cards (change cost codes, over-limit extensions), terminate fuel cards (lost/stolen, fraud events, driver terminations), manage control reporting, and research fraud
• Responsible for verifying insurance data for Risk, distributing insurance cards annually, and managing emerging (detailed) requirements of annual data requests for underwriter negotiations.
• Follow the policy as developed by the Fleet Manager for vehicle disposition. The role is responsible for monitoring and transitioning idle assets for disposal via standard processes, facilitating employee sales, and title distribution.

Benefits

• Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness, and communication.
• Safe. An industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers.
• Meaningful Work. What sets us apart is that our work impacts daily lives – and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States.
• Health Benefits. Medical, Dental, and Vision programs, plus much more.
• Rest and Relaxation. Paid vacation, personal floating days, and paid holidays.
• Prepare for the Future. 401(k) with company match and contribution.
• Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED