Fleet Admin Supervisor

Flexi-Van Leasing LLC•Scottsdale, AZ

18d

About The Position

The Fleet Administration Supervisor will be responsible for the administration of the Chassis fleet to include chassis title and registration, master fleet and trucker files, data integrity and chassis billing. Supervisor will support Fleet Administration management in coordination with Field Operations, HQ operations, Commercial and Finance teams with the timely reporting of fleet administration parameters. Develop and maintain outstanding customer and vendor relationships.

Requirements

Bachelor’s Degree preferred
2-5 years of working experience in logistics, transportation, or supply chain
Office 365 suite – Excel, Word, PowerPoint, Outlook, Access, SharePoint
Microsoft Excel – ability to create worksheets, charts/graphs, data tables, pivot table
PowerPoint – ability to create PowerPoint slides, insert graphics/images/shapes, animate slides
Self-driven, a team player and meticulous with handling detailed information
Self-motivated, takes initiative
Excellent negotiation, problem solving, and analytical skills
Rapidly adapt and respond to changes in environment and priorities
Ability to elicit cooperation from senior management and other departments

Nice To Haves

Prior working experience in Intermodal/Shipping domain

Responsibilities

Assist to maintain a complete and accurate chassis fleet file
Utilize system reports to analyze chassis data for location and disposition status
Maintain current and complete equipment details within Global Intermodal Equipment Registry (GIER)
Maintain motor carrier files in conjunction with UIIA
Maintain strong and productive relationships with vendors
Review the exchange of electronic information to include interchange transactions, maintenance and repair activities, billing, and other related data elements
Monitor data integrity related to on-hire and off-hire transactions (e.g. validate gate transactions, manage exceptions, maintain systems accuracy)
Utilize system reports to identify and research data errors and make necessary corrections to assure accurate invoicing and pool reporting
Research and resolve daily EDI transaction with systems updates
Identify and leverage opportunities to continually improve the quality of data management systems, processes, and standards
Implement controls and compliance metrics to reduce data issues and improve data quality
Process timely and accurate customer invoicing related to pool and lease usage
Research and reconcile customer billing disputes
Record and communicate billing adjustments
Maintain trucker contact information for electronic billing and payment
Develop and monitor regulatory inspection schedule
Provide current registration for equipment and maintain electronic version within equipment record
Develop and maintain compliance data and reporting
Assist with data gathering, data integrity, analysis, and reporting
Work closely with Customer Logistics Reps assisting with the Trip Monitoring Dashboard and make any necessary adjustments with Out of Network Chassis moves
KPI and performance metrics
Assist with data gathering, data integrity, analysis, and reporting
Other Duties as assigned