Fleet Admin

Superior Mobile Health • San Antonio, TX

13d

About The Position

The Fleet Admin supports daily fleet operations by serving as the primary point of contact for service-related inquiries, coordinating maintenance activity, and ensuring accurate tracking of vehicle status. This role assists the fleet manager and mechanics with parts procurement, manages incoming requests, and helps maintain smooth workflow across the fleet. The Fleet Admin plays a key role in keeping all units operational, compliant, and ready for service

Requirements

• Minimum one year of administrative experience required.
• High school diploma or GED required
• Strong organizational skills and excellent attention to detail.
• Effective communication skills, both verbal and written.
• Ability to multitask and manage competing priorities.
• Comfortable using spreadsheets, digital logs, and basic fleet management software (training provided).
• Ability to work collaboratively with mechanics, drivers, and leadership.

Responsibilities

• Manage all incoming calls from the fleet phone queue, answering questions, documenting requests, and routing calls appropriately.
• Review current service logs to provide up-to-date vehicle status information and assist with basic inquiries.
• Defer complex or technical questions to the mechanic or fleet supervisor when appropriate.
• Order parts and supplies requested by mechanics, ensuring timely delivery and accurate tracking of all orders.
• Track unit allocation for routine service, including scheduling, coordinating movement, and managing service timelines.
• Place units out of service in the system when needed and assist in coordinating their return once maintenance is complete.
• Greet and assist customers, vendors, and delivery drivers to ensure smooth drop-offs, pick-ups, and communication.
• Maintain logs, spreadsheets, and fleet management systems to ensure accurate documentation of service activity and unit status.
• Support general fleet office operations and maintain an organized work environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED