Fiscal Technician 2 - Accounts Payable

State of Washington•Olympia, WA

38d•$41,004 - $53,136•Onsite

About The Position

The Washington State Department of Agriculture has been serving the state for more than 100 years. Through service, regulation, and advocacy, we keep agriculture viable and vital in Washington State, while protecting consumers, public health, and the environment. We work extensively with farmers and ranchers, but our responsibilities - from ensuring food safety to environmental protection - touch the lives of millions of people locally, nationally, and abroad. The agency includes 780 employees approximately and grows close to 1,000 employees at the peak of seasonal work. To learn more and view additional openings, please visit our Employment Page. The Opportunity: The Financial Services Program provides centralized budget, accounting, payroll, and benefits to support the agency and program operations. Financial Services works to ensure budget and accounting operations are completed in compliance with state and federal guidelines as well as agency policies and procedures. The Fiscal Technician 2 provides fiscal support within the Financial Services Program. The position is responsible for ensuring timely and arcuate financial information to both internal and external customers. This position has responsibility to assist with and process vendor payments timely in accordance with Office of Financial Management and agency policy and procedures. This position is responsible for ensuring accurate financial records are maintained for Financial Services. Important Notes WSDA is recruiting for a full-time permanent Fiscal Technician 2 position within the Directors Office Division. This position is located in Olympia, Washington. This is a non-represented position. The base pay offered will take into account internal equity and may vary depending on the preferred candidate's job-related knowledge, skills, and experience. The typical starting salary for this position is: $41,004 - $53,136 annually.

Requirements

High School Diploma or GED
One (1) year of general clerical, fiscal or accounting experience.
Higher education may substitute for year-to-year experience.

Nice To Haves

Demonstrated proficiency with Microsoft Office applications, Adobe, and other software as installed.
Demonstrated experience using Agency Financial Reporting System (AFRS).

Responsibilities

Monitor Accounts Payable shared inbox.
Follow manual and electronic filing systems and database file rules and policies.
Schedule in-person and Teams meetings, trainings, interviews, etc., using an electronic calendar.
Audit electronically saved files.
Convert emails to PDFs, download vendor invoices, and scans hardcopy documents into electronic format.
Request approvals for payment from WSDA admin services and programs while obtaining proper expenditure accounting codes. Conduct follow-ups as needed.
Prepare payables batches.
Key batches or uses financial toolbox.
Reconcile various vendor statements to our payments periodically but especially at year-end.
Receive, sort, open, endorse, date stamp, and deliver mail.
Provide customer service with all delivery services to track mail for staff regarding parcels received in mailroom.
Provide coverage for agency receptionist's breaks and/or in the event that the agency receptionist is out of the office.
Answer the telephone with multiple incoming lines and transfers calls to appropriate agency staff.
Accept deliveries from FedEx, UPS, and other vendors. Notify appropriate staff about parcels received.
Accept cash/checks from vendors for products. Provide receipts, stamps, and lists checks received on Reception Manifest for Accounts Receivable.

Benefits

A healthy work/life balance, which may include flexible work schedules, and teleworking.
WSDA provides an excellent benefits package beyond traditional benefits. State employment offers Dependent Care Assistance, Flexible Spending Accounts, Public Service Loan Forgiveness, Tuition Waiver, Deferred Compensation, Employee Recognition Leave
12 paid Holidays & Vacation and Leave Accruals.
All Personal Protective Equipment (PPE) required will be provided by the agency.
Commute Trip Reduction Program.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume