Fiscal Specialist
About The Position
The Fiscal Specialist is responsible for processing invoices organization-wide, as well as providing administrative support for accounting processes. Regular responsibilities include maintaining detailed, accurate, auditable accounts payable records, verifying the accuracy of invoices to be sent for approval, resolving discrepancies, 1099 and sales tax classifications, issuing payments, and keeping supplier accounts current. This position requires a solid understanding of basic bookkeeping and accounts payable principles with the ability to utilize strong analytical and problem-solving skills.
Requirements
- High School diploma or equivalent.
- Two years of full-time experience as a Fiscal Technician or equivalent.
- Demonstrated ability to work with numbers and/or data with a high level of accuracy, including experience with data entry (e.g., spreadsheets, databases and/or enterprise systems).
- Ability to handle a rapidly changing environment while thinking critically and adapting to systematic updates and changes.
- Confidence in both working independently and as a team, while utilizing the ability to focus on both the details and the big picture, as each task requires.
- Work efficiently while maintaining a high level of confidentiality and discretion related to the organization’s finances and inner workings.
- Demonstrate initiative and commitment to contributing to the improvement of Fiscal Services’ procedures and policies as Pullman Regional Hospital continues to grow.
Nice To Haves
- College course work.
- Degree in business or related field, and/or two or more years of paid accounts payable, payroll or accounting experience.
- Education level or related experience may serve as a substitute for Fiscal Technician experience at the sole discretion of the hiring committee.
- Experience with Workday.
Responsibilities
- Assume responsibility for tasks including accounts payable (AP) and/or resource and materials management (RMM) invoice processing, employee expense reimbursements, reconciliation of supplier and credit card statements, and communicating cash needs.
- Perform outside billing for all non-Epic receivables and follow up on outstanding balances.
- Use time effectively in order to meet project and month-end closing deadlines.
- Resolve posting errors and unprocessed AP invoices to conclusion in a timely manner.
- Review invoices for correct coding, sales tax classification and payables, and 1099 issuance.
- Regular maintenance of supplier accounts, including verified payment method updates and account inactivation.
- Prepare monthly Board of Commissioners Payment Resolution Report.
- Generate and file 1099s on an annual basis.
- Communicate information related to department workings to team members in a concise and timely fashion, including communication and collaboration concerning any decisions that need to be made that involve a legal or ethical issue.
- Record appropriate unpaid sales tax and generate monthly reports.
Benefits
- Medical/Vision, Dental, Health Savings Account, and Paid Leave Time
- Employer Paid Life Insurance and Long-Term Disability
- Retirement with Employer Matching Contributions
- Voluntary Benefits that include: Life Insurance, Critical Illness, Accident Insurance, and Short-Term Disability
- Services Discount and EAP Resources
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
