Fiscal Operations Coordinator

City of Cambridge, MA•Cambridge, MA

55d•Onsite

About The Position

ESSENTIAL DUTIES AND RESPONSIBILITIES: Specific duties and responsibilities include but are not limited to the following: Provide outstanding customer service to residents, companies and attorneys over the phone and in person. Act as Liaison between the Finance Department and other City Departments. Maintain the Treasurers Ledger on a Monthly Basis. Use Quickbooks to record all transactions, payroll warrants, and vendor warrants. Work with City Auditing Department to resolve discrepancies. Maintain and update the listing of the City's Unclaimed Funds. Correspond with the State Department of Revenue when necessary. Document all Finance Department processes. Create and maintain instructions in an organized library. Respond to all emails in the Treasurer's Inbox in a timely and professional manner. Maintain the Finance Department's website to communicate with City Residents. Serve as a backup and remain trained on Sewer Abatements and Tax Title. Other duties as assigned by the Assistant Finance Director. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. MINIMUM REQUIREMENTS: BS in Business, Finance or equivalent combination of training, education and experience required. Three to five years' work experience in accounting or financial management, preferably in a municipal organization. Familiarity with Microsoft Office Suite, Oracle (PeopleSoft) Financials and/or MUNIS highly desirable. Strong interpersonal and communication skills, both written and verbal, required. Experience in a fast-paced demanding environment required. Demonstrated documentation and troubleshooting skills. PHYSICAL DEMANDS: Ability to access, input, and retrieve information from a computer. Answer telephone and maintain multiple files. WORK ENVIRONMENT: Standard office environment. Fluorescent lighting, and window unit air conditioning. Moderate noise level, which can elevate with phone calls and walk-in members of the public. SUMMARY OF BENEFITS: Competitive benefits package including: Competitive health, dental, and vision insurance Vacation and Sick leave eligible Sick Incentive Pay Eligible 3 Personal days 14 Paid Holidays Management Allowance, $2700 year City employee transportation benefits (T-Pass reimbursement, Bluebikes membership, EZRide Shuttle)

Requirements

BS in Business, Finance or equivalent combination of training, education and experience required.
Three to five years' work experience in accounting or financial management, preferably in a municipal organization.
Strong interpersonal and communication skills, both written and verbal, required.
Experience in a fast-paced demanding environment required.
Demonstrated documentation and troubleshooting skills.

Nice To Haves

Familiarity with Microsoft Office Suite, Oracle (PeopleSoft) Financials and/or MUNIS highly desirable.

Responsibilities

Provide outstanding customer service to residents, companies and attorneys over the phone and in person.
Act as Liaison between the Finance Department and other City Departments.
Maintain the Treasurers Ledger on a Monthly Basis.
Use Quickbooks to record all transactions, payroll warrants, and vendor warrants.
Work with City Auditing Department to resolve discrepancies.
Maintain and update the listing of the City's Unclaimed Funds.
Correspond with the State Department of Revenue when necessary.
Document all Finance Department processes.
Create and maintain instructions in an organized library.
Respond to all emails in the Treasurer's Inbox in a timely and professional manner.
Maintain the Finance Department's website to communicate with City Residents.
Serve as a backup and remain trained on Sewer Abatements and Tax Title.
Other duties as assigned by the Assistant Finance Director.

Benefits

Competitive health, dental, and vision insurance
Vacation and Sick leave eligible
Sick Incentive Pay Eligible
3 Personal days
14 Paid Holidays
Management Allowance, $2700 year
City employee transportation benefits (T-Pass reimbursement, Bluebikes membership, EZRide Shuttle)

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