Fiscal & Business Analyst I

University of South Florida•Tampa, FL

36d

About The Position

The Department of Internal Medicine is the largest and most complex Department in the Morsani College of Medicine with over 26 Divisions, Programs and Centers/Institutes, total human resources in excess of 1,000, and an annual all-source budget in excess of $143,000,000. The Department's ongoing growth includes the restructure of Cardiovascular Sciences from a separate Department to a Division, support of the microbiome initiative, and the execution of clinical, research and education initiatives focused on COVID-19 and emerging infectious diseases. The mission of the Department is to rank among the elite in the nation in the areas of education, research and patient care. The Department provides education and training for a diverse group of medical students, residents, fellows and health personnel from USF and throughout the world. The Department's research activities are numerous and involve both basic and clinical research activities in all subspecialties of Internal Medicine. Our NIH funding is in excess of $120 million over the past 3 years. Patient care occurs in our affiliated hospitals (including Tampa General Hospital, H Lee Moffitt Cancer Center and Research Institute, James A Haley VA Hospital, Florida Hospital) as well as our state-of-the-art ambulatory health care centers. The Department also provides healthcare support and services via contractual arrangements with many diverse organizations. The US News & World Report recent rankings of our subspecialties include Nephrology at 18, and Gastroenterology at 24 and Primary Care at 67. The Department's faculty represent a group of dedicated physicians that are well recognized as leaders in all three mission areas. This job will report into an administrative management position such as a Director, Associate or Assistant Director, Dean, Associate or Assistant Dean, Program Director, Department Head, or similar position. This job class specializes in financial reporting and analysis, fiscal resource management, and budget analysis. The Fiscal and Business Analyst provides financial information through budget projections and financial forecasting (e.g., expected cash flow, anticipated revenue or income) to help in financial planning, identifying trends in departmental spending, etc. Positions in this job class develop financial reports, statements and spreadsheets for use by management in determining current and future financial position. This is administrative and analytical work which is directly related to the mission and fiscal well-being of the institution, requiring the application of discretion and judgment on matters of significance with respect to budget planning, allocation of fiscal resources, and financial reporting and control. As such the duties of this position are intended to qualify for exempt status under the administrative duties exemption of the Fair Labor Standards Act. The job is responsible for recommending, developing and/or implementing accounting and financial control policies at the department, division, or college level. This job also ensures that financial activities are in compliance with all applicable federal and state regulations (e.g., grant/OMB compliance, GAAP, etc.), and USF policies and procedures. The Fiscal and Business Analyst may supervise a limited number of employees in fiscal support positions; however supervision is not mandatory for this job class. This position serves as a liaison with central departments such as the Controller's Office, Division of Research, Budgets, or Purchasing. This position typically has approval authority for expenditures and budget transfers, and may have a role of significance in cash collection and control. This is a professional position providing financial analysis and projections, budget management, and fiscal resource management for a college, campus, or division; or for a complex program or department with multiple grant, auxiliary, and/or foundation funding sources. The primary purpose of this position is to analyze financial and accounting data to and keep management and/or faculty investigators informed on the financial and budget status of the unit.This position monitors and analyzes budget and accounting data to ensure compliance with statutes, regulations, and accounting principles, and keeps manager informed regarding the financial and budget status of their departments. Prepares cash balance report for Auxiliary funds. Prepares budget forecasts and annual budgets. Prepares various forecast and trend reports at moderate difficulty level.

Requirements

Bachelor's degree in Accounting, Finance, or Business Administration or other field directly related to the position's specific responsibilities and 0-2 years of fiscal related work experience; or a Bachelor's degree in no specific required field and two years of fiscal related work experience; or four years fiscal related work experience.
Knowledge, Skills & Abilities: Analytical thinking skills.
Problem solving.
Ability to work within a team.
Effective communication skills.
Excellent customer service skills.
Knowledge of accounting, consolidated financial reporting, reconciliation of multiple accounts, accounts payable, accounts receivable and journal entries.

Responsibilities

Balances the budget(s) by performing a detailed review and analysis of the actual vs. budget for numerous accounts. Advises management/faculty/PIs of potential areas of over/under allocation, and when any budget transfers need to take place.
Prepares financial reports, statements and spreadsheets to consolidate financial activities, which are utilized by management, PIs and/or accountable officers.
Reconciles all accounts such as E&G, grant, USF Foundation, Research Foundation, Rebate Accounts, Auxiliary accounts, carry-forward, etc. and resolves any discrepancies. May review and make adjustments to initial reconciliations done by fiscal support positions. May maintain an additional shadow financial system.
Prepares and develops financial projections/forecasts, "what if" scenarios, budget control systems, cash management systems, etc. and works with management on financial planning and reporting at monthly, quarterly and yearly intervals.
Gathers data and assists in the preparation of the yearly operating budget/plan to be submitted to the central Budget office and/or other administrative departments.
Assists faculty/PIs with budget development and other grant related fiscal activities.
Manages cash flow for an Auxiliary operation, department, or grant by monitoring expenditures, requesting funds, preparing cash operating plans, etc.
Perform accounting and financial tasks for loans and interest payments related to large purchases or projects which have been financed.
Recommends appropriate accounting controls to be implemented and develops new and/or makes revisions to previous fiscal procedures for the department, division, grant or college.
Has approval authority for all purchasing related activities and provides oversight by monitoring how purchases are affecting the budget, for compliance with USF policies and OMB guidelines, and for appropriate spending limits.
Monitors payroll expenses and may advise on appropriate chartfields/accounts for salary expenditures. Assists in planning for future salary & rate budget allocations.
Performs other program, grant, auxiliary or department specific financial or budget related activities.
Serves as a liaison with other USF departments and/or external agencies by problem solving, resolving budget issues, and providing appropriate information for various financial, budget or grant related inquiries.
Prepares annual budgets for assigned programs to submit to Financial Leadership
Perform analytical analysis of departmental financial statements including review of budget to actuals variances on all funding sources including auxiliary, general revenue, grants, concession, agency, convenience, USF Research Foundation and USF Foundation funds.
Analysis should also ensure that all activity is in compliance with departmental policy, USF policies/regulations and state/federal statutes.
Complete in-year forecasting and prepare historical trend analysis reports.
Review and make adjustments to initial reconciliations completed by Fiscal & Business Specialists.
Other duties as assigned

Benefits

Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

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