Fiscal Associate II

State of Delaware•Dover, DE

12h

About The Position

This position will process and review payments for vendors by utilizing appropriate coding as well as process purchase request for accuracy and submission. Position will monitor fiscal logs, databases and spreadsheets by entering and updating daily. The incumbent will be needed to assist with other office duties and coverage. This position is with the Office of the Secretary – Administration supporting the Division for Aging and Adults with Physical Disabilities and reports to the Fiscal Advisor II.

Requirements

Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
Six months' experience in processing accounting, auditing or payroll transactions following applicable laws, rules, regulations, standards, policies and procedures.
Six months' experience in determining compliance of financial transactions with required documentation, computations, codes, signatures, rules or regulations.
Six months’ experience in preparing financial reports such as combining and presenting financial data from multiple sources in an organized format.
OR Possession of an Associate's degree or higher in Accounting or related field.

Responsibilities

Reviews forms and source documents such as bills, receipts, invoices, claims, or service contracts to complete purchase orders; confirms accuracy, completeness, required documentation and approvals in compliance with applicable procedures, practices and standards.
Verifies or determines correct classification and coding of transactions.
Uses commercial and proprietary automated information systems and computer software to enter, update, modify, delete, retrieve and report on data.
Uses standard formulas to perform and verify calculations; monitors balances and identifies and reports discrepancies.
Creates and maintains financial records, documents and files.
Prepares reports and summaries on the status of accounts or other financial data.
Participates in recommending changes to internal procedures, forms, or process enhancements.
Gathers and compiles data for higher-level staff.
Performs general office work and functions as assigned such as preparing correspondence and distributing documents.
May perform payroll entries and process payroll in automated information systems.
Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.
Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races.