Fiscal Assistant III

Virginia Department of Social Services•Petersburg, VA

About The Position

Fiscal Assistant III is the specialist and/or lead level in the occupational group for Fiscal Assistants. Employees are responsible for performing fiscal control and governmental accounting work associated with the preparation, maintenance and processing of accounting records and financial transactions. Responsibilities include maintaining accounting records concerning receipt, expenditure and balance of local, state or federal funds. Employees may maintain EBT inventory and perform EBT card issuance and problem resolution. General Work Tasks: Performs verification, reconciliation and analysis and report presentation associated with accounting matters. Records transactions in journals, ledgers, and special forms. Prepares monthly and other reports on activities. Maintains and updates various financial reports and records, including quarterly transfer reports, account analysis and transaction summaries. Prepares statements. Sorts and distributes all documents as necessary. Maintains an accurate file of accounts payables, vendor invoices and purchase orders. Reviews all new policy and procedures. Researches, analyzes, and evaluates financial data. Confers with customers/vendors to resolve discrepancies. Knowledge: Considerable knowledge of the application of established bookkeeping and accounting principles and techniques to governmental accounting transactions. Mathematical equations. Working knowledge of state and local government fiscal regulations, policies and procedures. Office accounting methods and procedures. Skills: Skill in operating a personal computer. The associated office and agency software, including spreadsheets, a calculator, and other office machines. Abilities: Demonstrated ability to organize and effectively process and maintain financial records and files and prepare reports from them. Analyze and record information and to balance figures. Understand or apply laws, regulations and policies to the maintenance of financial records. Verify documents and forms for accuracy and completeness. Type accurately at good speed. Exercise independent judgment, discretion and initiative in completing assignments and in dealing with other employees and the general public. Establish and maintain effective working relationships with other employees and the general public. Education and Experience – High School diploma supplemented with bookkeeping coursework, and related fiscal support experience using business and agency software to include spreadsheets OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities. Preferred Experience: Previous experience with Thomas Brothers and LASER. Previous experience with auditing. Previous experience with tax filings. Special Instructions to Applicants: Applicants may be subject to a Criminal History Background search, Central Registry search, DMV/driving record check, and/or pre-employment drug screen. The investigation may include fingerprint checks (State Police, FBI), local agency checks, employment verification and references, verification of education (relevant to employment), credit checks (relevant to employment) and other checks requested by the hiring authority. This position is covered under Code of Virginia 563.2-1601.1 or 563.2-1720 requiring the finalist candidate to submit to fingerprinting and provide personal descriptive information for a criminal history record check through the Central Criminal Records Exchange and a search of the Central Registry. All offers of employment are contingent upon satisfactory results of the required checks and screenings. Employee must be willing to work in the community emergency shelter in the event of a natural disaster or emergency. Please refer back to your account for the status of your application. No phone calls accepted.

Requirements

Considerable knowledge of the application of established bookkeeping and accounting principles and techniques to governmental accounting transactions.
Mathematical equations.
Working knowledge of state and local government fiscal regulations, policies and procedures.
Office accounting methods and procedures.
Skill in operating a personal computer.
The associated office and agency software, including spreadsheets, a calculator, and other office machines.
Demonstrated ability to organize and effectively process and maintain financial records and files and prepare reports from them.
Analyze and record information and to balance figures.
Understand or apply laws, regulations and policies to the maintenance of financial records.
Verify documents and forms for accuracy and completeness.
Type accurately at good speed.
Exercise independent judgment, discretion and initiative in completing assignments and in dealing with other employees and the general public.
Establish and maintain effective working relationships with other employees and the general public.
High School diploma supplemented with bookkeeping coursework, and related fiscal support experience using business and agency software to include spreadsheets OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Nice To Haves

Previous experience with Thomas Brothers and LASER.
Previous experience with auditing.
Previous experience with tax filings.

Responsibilities

Performs verification, reconciliation and analysis and report presentation associated with accounting matters.
Records transactions in journals, ledgers, and special forms.
Prepares monthly and other reports on activities.
Maintains and updates various financial reports and records, including quarterly transfer reports, account analysis and transaction summaries.
Prepares statements.
Sorts and distributes all documents as necessary.
Maintains an accurate file of accounts payables, vendor invoices and purchase orders.
Reviews all new policy and procedures.
Researches, analyzes, and evaluates financial data.
Confers with customers/vendors to resolve discrepancies.
Maintains accounting records concerning receipt, expenditure and balance of local, state or federal funds.
Maintains EBT inventory and perform EBT card issuance and problem resolution.