Fiscal Analyst

Ball State University•Muncie, IN

17h•$70,000 - $77,000•Remote

About The Position

About this opportunity: The Fiscal Performance Analyst supports the oversight of Ball State University’s authorized charter schools by monitoring and analyzing financial performance, reviewing audits and budgets, and assessing fiscal stability. This role works closely with school leaders, boards, and auditors to ensure compliance with financial performance standards while providing data-driven insights to support key authorizing decisions. The position also contributes to financial reporting, dashboard development, and training to strengthen financial practices across the portfolio. This position is primarily remote, with required travel to BSU campus and to schools statewide as necessary. Candidates for searches must have current authorization to be employed in the United States without employer sponsorship. What you'll do and what you'll bring: Position Function: Monitor the finances of BSU’s charter schools by analyzing all of the monthly, quarterly and annual financial statements submitted by all university authorized charter schools; analyzing the annual independent audit reports and supplement audit reports for all charter schools; evaluating those audit reports and the financial performance framework dashboards to determine whether the charter schools are meeting the financial performance indicators in our financial performance frameworks; assessing enrollment numbers to determine whether charter schools are maintaining the appropriate enrollment to remain financial stable; monitor the ratio of “soft funds” upon which the charter schools are relying in order to meet their expenditures; and ensuring that schools are filing the appropriate annual tax returns in order to maintain tax exempt status.

Requirements

Bachelor’s Degree in business management, finance, accounting or related field from an accredited institution.
At least three years of experience working with education or public sector finance, accounting, or financial analysis.
Highly organized; strong problem solving and public relations skills.
Effective oral and written communication skills; knowledge of public school finance.
Proficient in Excel, word processing or other data processing tools.
Possess and maintain a valid driver’s license and be insurable under the university’s auto fleet policy; ability to provide own transportation.
Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

Nice To Haves

Master’s Degree in business management, finance, accounting, or related field from an accredited institution.
Two additional years of related financial experience.
Fraud Prevention Training

Responsibilities

Monitor the finances of BSU’s charter schools including analyzing all of the monthly, quarterly and annual financial statements submitted by all university authorized charter schools; assessing enrollment numbers to determine whether charter schools are maintaining the appropriate enrollment to remain financial stable; and monitoring the ratio of “soft funds” upon which the charter schools are relying in order to meeting their expenditures.
Under the leadership and direction of the Executive Director of the OCS, attend assigned schools by visiting them regularly, developing relationships with faculty and staff, and being responsive to requests within the appropriate parameters of the charter school authorizer agreement.
Attend budget board meetings (including all board meetings of assigned schools) to analyze financial planning performance against the OCS Financial Performance Framework and recommend interventions and oversight to the Executive Director of OCS.
Serve as primary financial liaison for auditors, School Board Members, CEOs and CFOs within BSU sponsored Charter Schools to ensure understanding of their financial position. Ensures compliance with university financial performance frameworks. Provides direction and oversight for reporting on financial performance frameworks and reporting.
Provide continual analyses of Ball State authorized charter schools’ fiscal stability. Reviews budgets, enrollment numbers, financial statements, and other supporting documents provided by charter schools to determine the fiscal stability throughout the contract term. This data is used for renewal decisions as well as for annual fiscal monitoring for each charter school and may be used in conjunction with amendment decisions, i.e., if a school wishes to expand or borrow money to build a new facility.
Develop, implement and maintain a fiscal dashboard to monitor and analyze the financial stability of Ball State authorized charter schools pursuant to the financial performance indicators in the Financial Performance Framework the terms of their charter agreements. Works with auditors, School Board Members, CEOs and CFOs within BSU sponsored Charter Schools to ensure understanding of the financial performance framework and dashboard and providing training associated therewith to Ball State authorized charter schools’ administrators and budget directors.
Collect and present qualitative and quantitative data related to the financial framework for annual performance reviews with each school's Board, as well as reviews specific to schools under renewal.
Participate in audit close-out meetings and conduct audit follow-up, including review of audit findings issued by the SBOA or independent auditor(s), and monitor resolution plans.
Develop, refine, and disseminate budget templates to Board Members, CEOs and CFOs within BSU sponsored Charter Schools to obtain monthly, quarterly and annual financial data to assess and analyze the financial stability of the charter schools, verify accuracy of data provided for use in the OCS Annual Report and submission of various IDOE reports.
Evaluate applications for new charter schools, including review of proposed budget and financial planning, school goals and objectives, and analyze the school/community need in the proposed location; make recommendation for approval or denial of applications.
Provide recommendations to Executive Director and OCS staff related to renewals, the intervention process, revocation, and contract amendments.
Prepare and update the Ball State University Office of Charter School budget and budget forecast.
Review, analyze, and update OCS financial reporting requirements for Ball State’s charter schools as required by State statute and IDOE reporting requirements to ensure the required financial data is being obtained to determine the financial stability of Ball State authorized charter schools.
Maintain up-to-date knowledge of Indiana school finance policy, including ADM counts, complexity index, grant funding streams (e.g., CSP, Federal funding), and fiscal implications of legislation.
Collaborate with OCS staff on the production of OCS statutorily required annual Charter School Accountability Report by to providing all revenue generated and expenditures incurred by OCS annually. Produce and decimate a diagnostic report assessing fiscal indicators and audit findings for each school on an annual basis.
Attend budget board meetings (including all board meetings of assigned schools) to analyze financial planning performance against the OCS Financial Performance Framework and recommend interventions and oversight to the Executive Director of OCS.
Perform other related duties as assigned.

Benefits

At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 24 vacation days, 12 sick days and 10 holidays a year.
Plus, our paid parental leave (6 weeks) is there for life's most significant moments.
We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family.
These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected.
When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State.
We do the same for you. In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition.
This offer is good from the very first day you start.
It's just one way we do our part to uplift you.
Let's fly together toward a secure and prosperous tomorrow.
There are about 3,000 full-time faculty and staff in the Ball State University work family. Each brings unique gifts to help us be the kind of institution we want to be. In return, we do our best to take care of them through comprehensive medical and dental plans, a Health Savings Account (which we contribute to), and a whole range of wellness, retirement, and other benefits like covering the cost of tuition at Ball State for you and your family.