Fiscal/Administrative Manager 1 (Hybrid) - #251112-0914AR-001

State of Connecticut•Hartford, CT

33d•Hybrid

About The Position

The State of Connecticut, Department of Aging and Disability Services (ADS), is recruiting for a Fiscal AdministrativeManager 1 to assist the Director of BRS with financial and administrative management of the Vocational Rehabilitation program. This position will report directly to the BRS Director and serve as a member of the Bureau's core Administrative Team. Primary areas of managerial responsibility will include budget forecasting and monitoring, grant and contract administration, internal management reporting, procurement and purchasing, and operations management. The position will work closely with the ADS fiscal staff to ensure the accuracy of required financial reporting and contribute to the development of workflows and procedures that ensure compliance with state and federal regulations. Additional responsibilities will include but not be limited to the administration and maintenance of Management Information Systems. This position will have direct supervisory responsibility of 4 central office staff and one contracted consultant, as well as indirect oversight of the three field-based Fiscal Administrative Assistants. The Bureau of Rehabilitation Services (BRS), a division of the Department of Aging and Disability Services (ADS), assists individuals with significant physical and/or mental disabilities in preparing for, securing, maintaining, or advancing in employment. BRS is dedicated to fostering opportunities that support individuals with disabilities in gaining competitive employment. BRS has helped thousands of Connecticut residents with disabilities. Our Vocational Rehabilitation Counselors have the knowledge and experience to help people with disabilities explore work opportunities and make good choices related to employment. We offer individualized services for persons with disabilities who are eligible for vocational rehabilitation and provide supports in planning for and achieving their job goals.

Requirements

Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached.
One (1) year of the General Experience must have been supervising professional level staff.
Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting
Knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration
Considerable interpersonal skills
oral and written communication skills
Considerable ability to understand and apply relevant state and federal laws, statutes and regulations
to prepare and analyze financial and statistical reports
Ability to analyze budgetary and related problems
utilize EDP systems for financial management

Nice To Haves

Experience with developing and maintaining budgets that include federal and state appropriated funds.
Experience in federal Grant Administration and monitoring.
Experience in Purchasing and Procurement.
Experience in Contract Development and Administration.
Experience in Facilities Management.
Experience with Information Technology System Administration.

Responsibilities

Schedules, assigns, oversees and reviews the work of staff
Provides staff training and assistance
Conducts performance evaluations
Determines priorities and plans unit work
Establishes and maintains unit procedures
Develops or makes recommendations on the development of policies and standards
Interprets and administers pertinent laws
Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures
Coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis
Assists in planning and implementation of financial aspects of EDP systems
Utilizes EDP systems for financial records, reports and analyses
Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation
Supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration
In addition to supervising fiscal/administrative functions may supervise support services
In a facility, in addition to the above, may ensure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies
Formulates policies and procedures related to state agency procurement and programmatic and fiscal management of health and human services purchase of service contracts and personal service agreements
Designs, develops and implements statewide standards, goals and objectives for contracting, rate setting, payment, accounting, budgeting, auditing and other fiscal and administrative procedures to assure fiscal accountability for contracting
Provides direction, interpretation and guidance to state agency fiscal/administrative staff involved with contracting
Reviews with state contracting agencies the budgetary impact of any privatization contract and need for any budget adjustments
Works with state agency contracting staff to implement requirements of the State Contracting Standards Board
Researches, interprets and administers pertinent laws and regulations