Firm Marketing and Administrative Support

Hutchinson & Bloodgood LLP•El Centro, CA

7d•$18 - $22

About The Position

The Firm Marketing and Administrative Support professional provides comprehensive marketing, finance, and administrative support to ensure efficient firm-wide operations. This position supports multiple departments by managing communications, assisting with financial and administrative processes, and supporting learning and development initiatives. This role requires professionalism, discretion, and strict confidentiality regarding firm and client matters.

Requirements

One or more years of administrative experience required
Proven ability to complete work with accuracy and efficiency
Ability to work on multiple tasks under tight deadlines
Strong organizational skills with high attention to detail
Knowledge of basic office procedures and standard office equipment
High level of enthusiasm to work collaboratively in a team environment to meet and exceed expectations for internal and external clients
Works independently and is self-motivated to complete tasks and assignments with a minimum amount of supervision, and is flexible to accept tasks and projects
Upholds the professional standards of conduct for respectful behavior and demonstrates a high degree of personal integrity
Ability to handle confidential information with discretion
Excellent written and verbal communication skills
Ability to interact professionally with vendors, colleagues, and management
High School Diploma required

Nice To Haves

Prior marketing or professional services experience preferred
College coursework in business, marketing, or related field preferred

Responsibilities

Update and maintain the firm intranet, phone lists, and internal communications
Maintain the firm storyboard and Thryv account; coordinate updates with vendor representatives
Post TopLine articles to the firm blog and social media platforms
Obtain, organize, and post photos of firm events and activities
Manage the firm's general information email inbox
Maintain website content and create or update marketing flyers and materials
Order, track, and maintain inventory of firm-branded swag
Manage monthly firm credit card statements and payments
Prepare, format, and distribute monthly credit card spreadsheets to cardholders
Manage email responses, perform general ledger coding, and track receipts
Process Practice CS client charges
Prepare spreadsheets for accounts payable and enter data into Sage Intacct
Monitor attendance for CPE courses and assist with polling questions
Maintain CPE certificates and related compliance records
Manage PTIN renewals and related recordkeeping
Process large client acceptance forms
Provide administrative support as needed across departments
Accepts special projects as assigned