Administrative and Marketing Assistant

Effortless Office•Las Vegas, NV

7d•$20 - $22•Remote

About The Position

The Administrative & Marketing Assistant plays a key role in supporting the Sales & Marketing function within our company. This role provides day-to-day administrative support to the VP of Sales & Experience Manager while also assisting with marketing coordination, partner enablement, content organization, and internal process support. The ideal candidate is detail-oriented, proactive, and comfortable balancing administrative responsibilities with creative marketing coordination.

Requirements

Bachelor’s degree (or working toward one) in Marketing, Business, Communications, or a related field or equivalent practical experience
Familiarity with B2B marketing, technology services, or MSP environments
Strong organizational and time-management skills with attention to detail
Process oriented and prior experience with process improvement or automation
Clear written and verbal communication skills
Comfortable working with Microsoft 365 (Outlook, Word, Excel, PowerPoint)
Creative and ability to think outside of the box
Willingness to learn CRM and marketing tools (e.g., HubSpot, Salesforce, or similar platforms)
Self-starter mindset with a positive, team-oriented attitude

Responsibilities

Serve as a communication bridge between clients, internal teams, and leadership.
Draft, organize, and distribute internal updates, newsletters, announcements, and client-facing communications.
Support timely follow-ups on action items, meeting notes, and deliverables.
Provide direct administrative support to the VP of Sales & Marketing, including calendar management, meeting preparation, and follow-up coordination.
Assist with organizing sales activities, partner engagements, and internal initiatives.
Maintain accuracy and organization of sales documents, proposals, presentations, and internal templates.
Support CRM hygiene by updating contacts, notes, tasks, and deal stages to ensure data accuracy and visibility.
Assist in coordinating and executing marketing initiatives, campaigns, and partner programs.
Help manage marketing assets such as one-pagers, slide decks, case studies, and email templates.
Collaborate with internal teams to ensure marketing materials remain current and aligned with service offerings.
Support content distribution across email, partner channels, and internal communication platforms.
Assist with onboarding and supporting channel partners by organizing enablement materials and communications.
Track partner initiatives, SPIFFs, co-marketing activities, and related documentation.
Support follow-up communications and documentation for partner-led opportunities.
Help document, refine, and improve repeatable sales and marketing processes.
Track tasks, deadlines, and deliverables to ensure initiatives stay on schedule.
Assist with reporting and basic performance tracking for campaigns, activities, and partner engagement.