Administrative Assistant (Marketing)

Dimensional • Austin, TX

1d • Hybrid

About The Position

The Administrative Assistant will provide high touch support to a team of Vice Presidents in the Marketing department. The ideal candidate will possess excellent communication and interpersonal skills in providing information and service to a wide range of senior level internal and external contacts. This role requires superior attention to detail, impeccable organization and prioritization skills, the ability to plan ahead and to meet tight deadlines, all while juggling multiple critical requests. The Administrative Assistant will perform diversified administrative functions and projects in support of members of the Marketing senior leadership, as well as provide support and backup to the Senior Administrative Assistant.

Requirements

• Bachelor's degree or relevant work experience.
• Minimum of 5+ years of direct work experience supporting senior level management.
• Ability to bring positive energy to all situations and interactions.
• Able to work productively in a team environment.
• Self-starter who is capable of managing multiple projects and meeting deadlines.
• Strong problem-solving skills.
• Strong communication skills (verbal and written).
• Strong time management and organizational skills.
• Ability to uphold strict level of confidentiality.
• Ability to work across teams and with a variety of projects and constituencies.
• Experience with online expense reporting and travel tools; Concur is preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Proactive calendar management including scheduling and managing conflicts.
• Being strategic when it comes to managing calendars, coming up with solutions for more efficient and effective uses of time.
• Prepare meeting materials using various tools including Excel, Word and PowerPoint.
• Coordinate and manage global travel arrangements.
• Answer and screen incoming calls
• Prepare and submit travel and expense reports in a timely manner.
• Coordinate and set up department wide meetings such as all hands, strategy group etc.
• Provide support when employees in department have questions around travel and expenses.
• Special projects as assigned.

Benefits

• Dimensional offers a variety of programs to help take care of you, your family, and your career, including comprehensive benefits, educational initiatives, and special celebrations of our history, culture, and growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level