Financial Specialist III

State of Vermont • Waterbury, VT

34d • Hybrid

About The Position

OverviewThe Department of Public Safety (DPS) is seeking a highly organized professional to join our team in the Accounting Unit as a Financial Specialist III. This position will perform advanced level financial work with accounts payable and accounts receivable activities. Responsibilities include processing a high volume of invoices, properly account for/record/manage/collect receivables, reconcile transactions, and complete other assigned accounting tasks in a timely manner.

This position will:

Enter invoices for payment in VTBuys and Vision.
Obtain proper signature authority prior to entering invoices for payment.
Review state and department contracts to ensure payments align with payment provisions.
Request new supplier set ups and/or updates.
Reconcile supplier statements.
Address and respond to supplier inquiries. 
Receive, record, and make deposits for all forms of cash.
Report department revenue deposits into Vision financial system. 
Perform monthly billing and statements processes to send out to customers.
Communicate with customers to request payment on past due invoices. 
Maintain and reconcile aged receivables. 
Reconcile department revenue received in multiple State bank accounts with Vision system AR entries.

The ideal candidate:

is a resourceful and innovative thinker.
is digitally proficient
is flexible and adaptable in a changing work environment.
will troubleshoot issues independently before escalating.
is motivated for continuous growth and development.
thrives in a busy work environment and has the ability to shift priorities regularly.

Please include a cover letter as part of your application materials.
During the first three months of onboarding, this role will be mostly on-site, with the option for up to two remote days per week once training is successfully completed. Applicants must live within commuting distance of Waterbury, Vermont, or must be prepared to relocate in order to be considered.

Although the full salary range for this position is provided, new hires are typically made at the salary range minimum.

Requirements

• Two years or more of full-time college coursework in accounting, business administration, office administration or a related field AND one (1) year or more of experience in accounting, bookkeeping or technical level fiscal experience that involved the calculation, recording and maintenance of accounting or financial records.
• Associate's degree in accounting, business administration, office administration or a related field AND one (1) year or more of experience in accounting, bookkeeping or technical level fiscal experience that involved the calculation, recording and maintenance of accounting or financial records.
• Completion of a vocational/technical training program in business, office administration, financial support or related area AND two (2) years or more of experience in accounting, bookkeeping or technical level fiscal experience that involved the calculation, recording and maintenance of accounting or financial records.
• High School diploma or equivalent AND three (3) years or more of experience in accounting, bookkeeping or technical level fiscal experience that involved the calculation, recording and maintenance of accounting or financial records.
• One (1) year or more as a Financial Specialist II with the State of Vermont.
• For some positions experience working with the VISION system (VISION is the State of Vermont PeopleSoft financial management system) may be required.

Nice To Haves

• is a resourceful and innovative thinker.
• is digitally proficient
• is flexible and adaptable in a changing work environment.
• will troubleshoot issues independently before escalating.
• is motivated for continuous growth and development.
• thrives in a busy work environment and has the ability to shift priorities regularly.

Responsibilities

• Enter invoices for payment in VTBuys and Vision.
• Obtain proper signature authority prior to entering invoices for payment.
• Review state and department contracts to ensure payments align with payment provisions.
• Request new supplier set ups and/or updates.
• Reconcile supplier statements.
• Address and respond to supplier inquiries.
• Receive, record, and make deposits for all forms of cash.
• Report department revenue deposits into Vision financial system.
• Perform monthly billing and statements processes to send out to customers.
• Communicate with customers to request payment on past due invoices.
• Maintain and reconcile aged receivables.
• Reconcile department revenue received in multiple State bank accounts with Vision system AR entries.

Benefits

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 11 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree