Job 2948 Financial Specialist III

Arizona Department of Administration • Phoenix, AZ

4d • Hybrid

About The Position

The Administrative Office of the Courts (AOC) is seeking a Financial Specialist
to join our Finance team. This position performs a variety of complex financial
and accounting duties essential to the day-to-day operations of the
Administrative Office of the Courts (AOC), such as routine monitoring for
compliance with established policies and procedures, providing accounting and
administrative support to Financial Office team members, and technical
assistance to internal and external customers, stakeholders, and auditors.

This position may be eligible for a hybrid-telework schedule once the employee
has completed three (3) months of employment and has sufficiently proved their
ability to perform assigned tasks.

Public Service Loan Forgiveness (PSLF) Program qualified employer.

Requirements

• This position requires Bachelor’s degree and a minimum of two years of general accounting experience.
• Directly related experience may substitute for the degree requirement.
• In addition, this position requires excellent interpersonal and verbal/written communication skills, strong detail orientation, and excellent data entry skills.
• This position also requires the ability to manage multiple projects, tasks, and priorities, and exercise good judgement, to perform under strict time frames and with a high level of confidentiality, and to be highly motivated and well organized.

Nice To Haves

• Preference given to individuals who demonstrate experience in the governmental sector specifically relating to the finance and accounting arena.

Responsibilities

• Monthly and annual reconciliation of general ledger and sub-ledger accounts: balance sheet accounts (cash accounts, accounts receivable, and accounts payable), income statement accounts (revenue and expense accounts), cost pool clearing accounts (motor pool and print shop), and fixed assets.
• Prepare review, verify, and process accounting transactions utilizing the internal accounting system (New World) and the statewide accounting system (AFIS). Accounting transactions include, but are not limited to, purchase requisitions, claims, vouchers, journal entries, revenue/expense transfers, revenue deposits, and program disbursements.
• Collect and prepare revenue and expenditure forecast data in preparation of monthly cash flow reports and lease schedules. Run budget reports for assigned funds.
• Monitor for compliance with established policies, procedures, and rules. Responsible for maintaining finance policy and procedures current through regularly scheduled reviews.
• Monitor for capital expenditures, conduct asset inventories, and reconcile to fixed asset schedules as requested. Responsible for asset inventory of the Finance Office - recording and tracking capital assets and maintaining the required reports.
• Perform monthly cost pool clearing allocations reconciling to general ledger and prepare journal entry transfers between funds.
• Provide administrative and technical support to Administrative Services Director, CFO and Finance management and budget staff. Regularly communicate with AOC personnel, responding to inquiries and resolving problem areas promptly.
• Responsible for audit-proof organization and management of files and documents, such as, journals, bank statements, invoices, purchase requisitions, vouchers, travel reimbursement receipts, contracts, and agreements.
• Demonstrate continuous effort to improve operations, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service. Communicate with Court departments to determine changing needs and problems
• Develop PowerPoint presentations as requested.
• Maintains and provides monthly status reports and weekly updates on status of projects and/or performance indicators.

Benefits

• Accrued vacation pay and sick leave
• 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level