Financial Services Coordinator

Grand Rapids Public Schools•Grand Rapids, MI

17h

About The Position

The Business Services Financial Coordinator is a member of the Business Services team and works with other team members to provide timely and accurate financial accounting and reporting as well as excellent customer service to a variety of internal and external customers.

Requirements

Associate degree in business
Five (5) years of current accounting experience
Basic accounting and general ledger understanding/knowledge – debits, credits, assets, liabilities.
Ability to perform simple budget forecasting and planning.
Familiarity with Federal and State restricted program grant principles/procedures
Demonstrated ability to read, analyze, and interpret financial statements, technical procedures, and government regulations.
Demonstrated ability to write reports, business correspondence, and procedures.
Excellent communication skills
Demonstrated ability to define problems, collect data and analyzes facts to draw valid conclusions and solve problems.
Demonstrated ability to foster teamwork.
Motivation to participate in ongoing training and personal development.
Proven ability to handle multiple projects concurrently and to prioritize responsibilities
Proficiency in use of personal computers including excel and word processing software.
Proven ability to provide excellent customer service to a variety of customers
Proven ability to work with confidential information
Proven ability to make decisions and act independently
Ability to work in a multi-cultural environment
Regular on time and in person attendance is an essential function of this job.

Nice To Haves

Bachelor’s degree in business administration with an Accounting/Finance Major

Responsibilities

Prepare and coordinate monthly financial reports for internal and external stakeholders for assigned K-12 buildings, departments and grants providing budget vs actual reporting for assigned areas of responsibility.
Coordinate and review the timely issuance of billings and payments to appropriate outside agencies.
Maintain current knowledge of all BOE policies, District processes and procedures, and all applicable State and Federal guidelines relating to K-12 education.
Assist internal stakeholders in the preparation and administration of budgets - including projecting costs for department budgets and local, State and Federal grants.
Assist in the preparation of annual financial statements and other financial reports on the State of Michigan grant websites - NEXSYS and MEIS.
Prepare journal entries and other financial transactions.
Monitor actual and budget revenue and expenses to ensure compliance and fiscal accountability.
Highlight any budget issues where expenditures may exceed authorized levels.
Monitor general ledger, payroll, purchasing and other financial reports for compliance and fiscal accountability.
Review budget proposals to make sure proposals agree with the programmatic narratives, in accordance with the State Accounting Manual.
Assist in maintenance of the chart of accounts in coordination with the Director and/or Chief Financial Officer.
Make recommendations regarding budget revisions, reporting requirements, internal controls and office procedures and policies to improve efficiencies.
Initiate the preparation of various monthly and annual financial reports, including bank reconciliations, for assigned areas of responsibility.
Assist in the preparation and review of the monthly financial statements for buildings, departments, and grants.
Facilitate the communication of information with other departments both within and outside of the Business Services Division.
Assist in the annual budget development process, as well as mid-year periodic budget amendments, as revised financial information is available.
Assist in year-end closing and audit process as required.
Participate in relevant training programs designated for continuing education related to school business.
Develop and present appropriate fiscal training programs for internal and external customers.
Interact with co-workers, administration, scholars, parents, and the community in positive, supportive, and cooperative ways providing a positive image of Grand Rapids Public Schools.
Consistently demonstrate dependable attendance and punctuality.
Perform other duties as assigned.