Financial Services Analyst - Contracts & Purchasing

State of Washington•Olympia, WA

40d•$60,132 - $80,820•Onsite

About The Position

The Washington State Office of Public Defense (OPD) is seeking a Financial Services Analyst with contracting and purchasing expertise to join our team. In this role, you will primarily work with Parents Representation Program staff to review contract requests; draft contracts, amendments, renewals, and related documents; and enter and maintain accurate contract-related data in OPD's contract system, physical filing systems, and the state accounting system. The position also serves as the agency purchasing coordinator responsible for researching vendors and suppliers; making purchases; maintaining records; resolving issues; ensuring compliance with policies and procedures; and reconciling and preparing purchase card statements for payment. Our team is small. You should come prepared to work independently, be innovative and cross-train in other contracting, accounting or financial management tasks when needed. Periodic travel may be required in Washington State, including occasional overnight travel. Out-of-state travel occurs infrequently.

Requirements

Professional experience may substitute for the required education but not for the accounting credit hours.
Bachelor's degree in accounting, public administration, business administration, business law, commerce, economics, mathematics or related field, which includes 10 semester or 15 quarter hours in accounting, auditing, budgeting, and finance with 2 to 4 years of progressively increasing responsibilities working in an accounting field; OR
One (1) year of experience in fiscal bookkeeping or fiscal recordkeeping; AND Ten (10) semester or 15 quarter hours of college level accounting.

Nice To Haves

Washington state government financial services experience, including:
Accounting experience in accounts receivable, accounts payable, or payroll.
Contracting and procurement.
Two (2) years of experience with Washington state accounting systems including AFRS, Enterprise Reporting, Webi, Toolbox, and OneWA/Workday exposure.
Proficient in Microsoft 365 (Teams, Outlook, Word, Excel, SharePoint, OneNote, PowerPoint, etc.). Skilled in using office technology and business applications to support workflow efficiency
Familiarity with Washington state administrative and accounting requirements.
Professional level knowledge of Washington state contracting and purchasing laws, rules, best practices and technologies.
Excellent written and oral communication skills.
Flexible worker willing to cross-train and back-up team members. Proven interpersonal skills with the ability to establish and maintain professional working relationships with colleagues, management, and clients.

Responsibilities

Support Parents Representation Program Contracting: Review contract requests for compliance and completeness within OPD policies. Advise managers and supervisors on program specific contract policy and process, coordinate reviews by the Contract Manager as needed. Prepare and process contracts, amendments, renewals and related documents. Enter and maintain accurate contract data in electronic and physical filing systems. Track contract milestones, expirations, and renewal dates; notify supervisors and managers as needed. Communicate with contractors as needed. Encumber contracts for executed agreements. Obtain all required approvals and signatures for agreements. Assist in the development and improvement of contract templates and workflows.
Agency Purchasing Coordinator: Identify, evaluate, and select suppliers and vendors based on quality, cost, and delivery criteria. Prepare and issue purchase orders, as necessary, and ensure accuracy of order details. Negotiate pricing, terms, and delivery schedules with suppliers.Monitor inventory levels and coordinate with departments to forecast purchasing needs. Maintain purchasing records, supplier databases, and product specifications.Resolve issues related to shipments, billing discrepancies, or defective materials.Track key performance metrics such as supplier performance and cost savings.Ensure compliance with company procurement policies and procedures.
Accounts Payable: Reconcile monthly purchase card statements, collect receipts, verify accurate coding, and batch the transactions for accounts payable to process. Process correction journal entries into the state accounting system (AFRS).
Customer Service: Demonstrate accountability and commitment to customer service; ensure work meets or exceeds expectations through responsibility, quality, and timeliness. Conduct all activities with the highest degree of professionalism in furtherance of OPD's Mission, Vision and Values. Diligently follow state employee ethics requirements.
Organization & Time Management: Practice strong organizational and prioritization abilities; consistently meet deadlines and manage multiple projects while maintaining accuracy and attention to detail.