Financial Research Accountant, UNLV Sponsored Programs [R0150018]

Nevada System of Higher Education

6d•$68,000 - $77,000•Hybrid

About The Position

The University of Nevada, Las Vegas invites applications for Financial Research Accountant, UNLV Sponsored Programs [R0150018] This position is located in Las Vegas, Nevada in the Office of Sponsored Programs on the UNLV campus. UNLV Administration offers eligible employees the opportunity to work on a flexible/hybrid schedule. ROLE of the POSITION This position manages sponsored program accounts from the initiation of the account in the university’s accounting system, Workday, through award close-out. The position monitors financial activity on accounts, making decisions on allowability, allocability, reasonableness and consistency. Other duties include: Working with the research administrators on account set up Review of budgets and accounts in Workday Maintain authoritative knowledge of Uniform Guidance and other relevant grant regulatory requirements Apply knowledge to the interpretation and analysis of grant documents Regularly and consistently monitor fiscal activity on all grants for cost compliance Monitor accounts in the university’s accounting system through award close-out Providing assistance and training, written and verbal, to faculty and staff in the appropriate management of sponsored program accounts Producing invoices and financial reports Reviews the business process approvals of purchasing cards and purchases requisitions Budget revision and other financial post award requests to sponsors Review of payroll accounting adjustments Assisting with audit management and year-end close, including collection of samples and producing special reports Problem resolution for post award issues Responsible for follow-up/collection of outstanding receivables; Oversight for subrecipient A-133 compliance NIH Salary Cap review, cost-sharing and effort certification documentation; and Recommends changes to improve programs, policy and/or practice.

Requirements

Experience with Federal grants and post-award grants administration, analysis and reconciliation of grant accounts
Extensive knowledge of fund accounting, grants accounting, and all aspects of post-award grants administration
General understanding of the nature and requirements of sponsored project contracts, grants, cooperative agreements, billing, and invoicing
Understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities
Knowledge of major funding sources and their unique policies and procedures
Extensive proficiency with Microsoft Word and Excel; and ability to use and execute advanced Excel functions to work with complex data
Proficiency with Adobe Acrobat Pro; and the ability to combine and edit PDFs
Strong computer, systems and technology proficiency, including experience with Workday
Demonstrated customer service focus and an ability to communicate verbally and in writing clearly and effectively, presenting ideas, answering questions and documenting activities.
Strong analytical, organizational and interpersonal skills
Self-starter, diplomatic, pro-active, and ability to manage stress
Ability to communicate complex information (financial, legal and regulatory) to a diverse population, both verbally and in writing
Ability and capacity to work with a high degree of independence within a fast paced environment that is deadline driven and a multi-tasking operating environment
Ability to interact and collaborate with multiple constituencies as well as excellent analytical, organizational, interpersonal, oral and written communication skills
Demonstrated ability to interpret policies and act independently in a highly complex regulatory/legal/fiscal environment
Ability to maintain a high level of attention to detail, and ability to work with a high degree of accuracy
Maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas
Maintains current knowledge of compliance regulations in all areas of research administration.
Requires sound judgment to select the most appropriate and applicable standards by referring to available rules, regulations, policies and manuals and related documents
Adaptable to changing environments and to learn new software systems and technology skills
This position requires a Bachelor’s Degree from an accredited college or university as recognized by the United States Department of Education and/or the Council on Higher Education Accreditation (CHEA) and 1-3 years’ of experience in Research Administration in review of contracts, and administering a portfolio of awards.
Credentials must be obtained prior to the start date.

Nice To Haves

Previous Workday experience to include grants module
Knowledge of the functional areas of sponsored program administration (Pre-award through Post-award) and a good general knowledge of the nature of research in all academic disciplines
Previous Cayuse experience
CRA or CFRA Certification
Possess knowledge of federal procurement regulations, including the CFR & FAR, agency CFR/FAR implementations, and the Uniform Guidance 2 CFR 200 and audit regulations (Single Audit) that pertain to institutions of higher education
3 – 5 years’ experience in a University setting with research administration.
College, Department grant administrator is a plus.
Workday experience.
Cayuse experience.
Certified Research Administrator (CRA).

Responsibilities

Maintain authoritative knowledge of Uniform Guidance and other relevant grant regulatory requirements.
Apply knowledge to the interpretation and analysis of grant documents
Regularly and consistently monitor fiscal activity on all grants for cost compliance
Maintain and monitor analytic reports that evaluate the University’s total grant portfolio expenditures and sponsor billings
Assist faculty and staff in the appropriate management of sponsored program accounts
Monitor accounts in the university’s accounting system through award close-out
Ensure monthly monitoring will be completed for all OSP accounts (billing, review of charges, pcards, payroll accounting adjustments, receivables, applying payment, draw downs, Reconciliation, A/R, invoicing, financial reporting, expense approvals, cost share, and reviews,etc
Troubleshoot variances on invoices
Oversight of several colleges accounts
Assist in making decisions on allowability, allocability, reasonableness, and consistency
Subaward FFATA reporting A-133 certification letters or verification
Approvals of purchasing cards and purchases requisitions
Assist with audit management and year-end close, including collection of samples and producing special reports
Provide problem resolution for post award issues to faculty/department administrators
Works with the specialist to ensure follow-up/collection of outstanding receivables
Assists with collection or analysis of financial data as required (audit requests, special report requests, F&A proposal development, DS-2 development and revision)
Ensure timely close-out of completed grants
Interacting with colleagues in the Office of the Controller and HR/Payroll, this role contributes to ensuring outstanding research compliance
Initiate, prepare and submit grant financial reports (interim and final) and invoices to sponsors on a timely basis
Oversees the preparation of monthly grant account reconciliations which includes making sure all backup documentation is saved in Workday for assigned colleges/departments.
Participate in NSHE Grant User Group – provide insight from our campus, lead discussions, inform changes, train all staff with new processes, and be the subject matter expert for UNLV grants group, as applicable
Creatively and proactively evaluates and resolves problems and makes decisions.
Communicate one on one, group presentations, and/or virtual training to deliver training
Assist in educating faculty, departmental administrators and other staff members in understanding all areas of grant accounting, managing and reviewing accounts, and billings to sponsors
Ability to use of the Cayuse grants management system for awards to cross reference with Workday
Work independently or with others on various projects such as surveys, policy/procedure development, form development, or special reports.
Participate in and contribute to process improvements
Maintain expertise in federal, state and university regulations, policies and procedures
Regularly review federal sponsor policies and proposal guides and participate in webinars, trainings or conferences to keep updated on ever changing regulatory compliance pertaining to grants and contracts
Regularly review costing rules and regulations
Maintain account draw down access for assigned sponsors