Financial Operations Specialist

The Ohio State University • Columbus, OH

8d • Onsite

About The Position

The Financial Operations Specialist provides fiscal, accounting and administrative support primarily for Facilities and other units as assigned within the Office of Student Life. The Financial Operations Specialist acts as a subject matter expert in accounting and fiscal-related policies, procedures, and internal controls for the unit. This role reviews and authorizes purchases and all routine operational transactions, reviews transaction and travel documents to ensure proper procedures are followed and all transactions are policy compliant, serves as department p-card manager and initiates expense reports. Interfaces with students, department staff, Student Life Financial Management, Procurement Shared Service team, Purchasing, Travel and PCard office and other university fiscal resource units. Trains and advises staff on university and Student Life purchasing procedures including the navigation and use of Workday. This position also works with Accounts Payable and vendors to resolve payment issues for a high volume of purchase orders and invoices and serves as departmental contact for service/supply contracts. Requests annual blanket purchase orders; manages pcard transactions and acts as departmental contact for the service center; provides staff training for pcards; Serving as a business partner, this role may support a year-round budgeting process including identification of resource efficiencies and priorities and identifying and implementing opportunities for business process improvements within supported units. Works with assigned units at all levels, including day-to-day operations, measures results, and collaborates with internal partners and university purchasing office for bid process. Serves on University committees as appointed.

Requirements

• Bachelor’s degree in accounting, finance or related field
• At least 2 years relevant experience required
• Knowledge of accounting principles and applications
• Excellent verbal/written communication skills
• Knowledge of Microsoft Suite Products, especially Excel

Nice To Haves

• 2-4 years relevant experience
• Business management experience
• Prior work experience in Higher Education and/or Student Affairs
• Working knowledge of Workday
• Working knowledge of Tableau Server reporting

Responsibilities

• Provides fiscal, accounting and administrative support
• Acts as a subject matter expert in accounting and fiscal-related policies, procedures, and internal controls
• Reviews and authorizes purchases and all routine operational transactions
• Reviews transaction and travel documents to ensure proper procedures are followed and all transactions are policy compliant
• Serves as department p-card manager and initiates expense reports
• Interfaces with students, department staff, Student Life Financial Management, Procurement Shared Service team, Purchasing, Travel and PCard office and other university fiscal resource units
• Trains and advises staff on university and Student Life purchasing procedures including the navigation and use of Workday
• Works with Accounts Payable and vendors to resolve payment issues for a high volume of purchase orders and invoices
• Serves as departmental contact for service/supply contracts
• Requests annual blanket purchase orders
• Manages pcard transactions and acts as departmental contact for the service center
• Provides staff training for pcards
• Supports a year-round budgeting process including identification of resource efficiencies and priorities and identifying and implementing opportunities for business process improvements within supported units
• Works with assigned units at all levels, including day-to-day operations, measures results, and collaborates with internal partners and university purchasing office for bid process
• Serves on University committees as appointed

Benefits

• Eligible Ohio State employees receive comprehensive benefits packages, including medical, dental and vision insurance, tuition assistance for employees and their dependents, and state or alternative retirement options with competitive employer contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level