Senior Financial Operations Specialist

Britebound Brand • Boston, MA

19h • $87,700 - $115,000 • Hybrid

About The Position

THE ROLE: Senior Financial Operations Specialist Britebound is national nonprofit that is changing the way kids learn about careers and prepare for their futures through access to career-readiness information and experiences. Britebound fulfills its mission through free digital-first direct experiences, philanthropy, advocacy, thought leadership, groundbreaking research, and impact investing. We believe that exploring career possibilities, as early as middle school, and providing access to education-to-career pathways aligned with one’s passions and goals will result in greater confidence and long-term success for all students. We are looking for a Senior Financial Operations Specialist to manage and execute core finance operations, including payroll administration, accounts payable, purchasing, and related cash activities. This role works collaboratively with internal cross-functional teams, outsourced service providers, and internal and external auditors to ensure accurate, timely, and compliant financial processes. The position supports strong internal controls, adherence to regulatory requirements, and efficient day-to-day financial operations. This position does not have any direct reports. What You’ll Do: Payroll Partners with People and Culture and external payroll provider, ensuring accuracy, timeliness, and compliance in payroll processing Leads multi-state bi-weekly payroll by reviewing payroll inputs and reports, validating data, coordinating issue resolution, and processing payments Serves as the primary contact for payroll-related inquiries Collaborates with Corporate Counsel and People and Culture to ensure that employees working in states other than Massachusetts are configured appropriately, including registering in other states, the Department of Labor for unemployment, and providing information to the appropriate parties regarding workers compensation insurance Reviews Form W-2, ensuring full compliance with government reporting requirements for payroll taxes, withholding, and employer contributions Supports annual defined contribution plan audit and compensation related financial statements audit Accounts Payable and Expense Administration Manages Accounts Payable inbox and serves as the primary point of contact for Accounts Payable and expense-related inquiries Partners with cross-functional teams and accounting service provider, ensuring the timely payment of accounts payable and accurate month end accruals Manages vendor relationships, including reviewing invoices, responding to inquiries, and reviewing 1099 reporting Administers employee expense reporting processes, including review of expense submissions, policy compliance, and coordination with employees to resolve discrepancies Supports the corporate purchasing and travel card program, including card issuance, transaction review, reconciliation and user support Prepares relevant journal entries and reconciliations for the month end close Supports annual financial statement audit, as well as internal audit Purchasing Manages the Purchasing Inbox and coordinates procurement setup, including collaboration with internal teams, purchase order creation, obtaining approvals, and related documentation Works closely with accounting provider to ensure timely vendor setup and accurate purchasing records Collaborates with department heads on quarterly review of open purchase orders Manages contract and grant payment Other Finance Operations Tasks: Provides administrative and functional support for accounts receivable activities. Processes wire transfers in accordance with established internal control procedures and approval requirements. All other financial operations tasks as needed

Requirements

• 5+ years’ relevant work experience in finance or accounting function
• Proficiency in Microsoft Excel
• Experience in multi-state payroll operation and reporting
• Strong analytical, research, and problem-solving skills
• Working knowledge of accounting and finance principles
• Experience in developing and maintaining policies and procedures
• Clear and effective verbal and written communication skills
• Strong interpersonal, customer service, and collaboration skills
• Ability to manage multiple priorities

Nice To Haves

• Payroll certification a plus
• Experience with defined contribution plans a plus

Responsibilities

• Partners with People and Culture and external payroll provider, ensuring accuracy, timeliness, and compliance in payroll processing
• Leads multi-state bi-weekly payroll by reviewing payroll inputs and reports, validating data, coordinating issue resolution, and processing payments
• Serves as the primary contact for payroll-related inquiries
• Collaborates with Corporate Counsel and People and Culture to ensure that employees working in states other than Massachusetts are configured appropriately, including registering in other states, the Department of Labor for unemployment, and providing information to the appropriate parties regarding workers compensation insurance
• Reviews Form W-2, ensuring full compliance with government reporting requirements for payroll taxes, withholding, and employer contributions
• Supports annual defined contribution plan audit and compensation related financial statements audit
• Manages Accounts Payable inbox and serves as the primary point of contact for Accounts Payable and expense-related inquiries
• Partners with cross-functional teams and accounting service provider, ensuring the timely payment of accounts payable and accurate month end accruals
• Manages vendor relationships, including reviewing invoices, responding to inquiries, and reviewing 1099 reporting
• Administers employee expense reporting processes, including review of expense submissions, policy compliance, and coordination with employees to resolve discrepancies
• Supports the corporate purchasing and travel card program, including card issuance, transaction review, reconciliation and user support
• Prepares relevant journal entries and reconciliations for the month end close
• Supports annual financial statement audit, as well as internal audit
• Manages the Purchasing Inbox and coordinates procurement setup, including collaboration with internal teams, purchase order creation, obtaining approvals, and related documentation
• Works closely with accounting provider to ensure timely vendor setup and accurate purchasing records
• Collaborates with department heads on quarterly review of open purchase orders
• Manages contract and grant payment
• Provides administrative and functional support for accounts receivable activities.
• Processes wire transfers in accordance with established internal control procedures and approval requirements.
• All other financial operations tasks as needed

Benefits

• Britebound offers a wide range of perks and benefits to Team Members, including comprehensive medical, dental, and vision healthcare plans, a retirement plan (plus match), weekly lunches, commuter benefits, and tuition reimbursement.
• We also heavily prioritize a healthy work/life balance, which is why we offer all full-time Team Members generous PTO options, Summer Fridays (every Friday off between Memorial Day and Labor Day), and a company holiday break between December 25th and January 1st.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed