Financial Operations Specialist

JacobsWyper Architects•Philadelphia, PA

4d•Onsite

About The Position

We are seeking a Financial Operations Specialist (Bookkeeper) to join our award-winning architectural, planning, and interior design firm. We’re looking for someone who would be based out of our Philadelphia, PA office and work across our Philadelphia, Raleigh, NC, and Austin, TX locations, bringing their accounting expertise to the role. In this pivotal role, you will work closely with our current Bookkeeper and outsourced accounting consultants to oversee the company’s financial data and compliance. This includes maintaining accurate Accounts Payable and Accounts Receivable, payroll, and daily financial entries and reconciliations. Other important tasks consist of monthly financial reporting, general ledger entries, and recording payments and adjustments. This integral role will also occasionally assist the Human Resources and Operations departments with HR functions such as new hire documents, compliance, and temporary disability insurance and workers' compensation filings. The role is based in our Philadelphia, PA office. This position will require working in the office five (5) days a week, Monday through Friday.

Requirements

A high school diploma or equivalent is required; an Associate's or Bachelor's degree in accounting, finance, or a related field is preferred.
2-5 years of bookkeeping experience.
Knowledge and understanding IFRS or U.S. Generally Accepted Accounting Principles (GAAP) or other industry-standard accounting frameworks.
High attention to detail and organizational skills.
Strong verbal and written communication skills.
Excellent interpersonal skills.
Excellent time management skills with a proven ability to meet deadlines.
Proficient with Microsoft Office Suite or related software, specifically Microsoft Excel and Outlook.
Ability to prepare, review and understand a financial statement.
Proficient in Deltek Vantagepoint or similar accounting software.

Responsibilities

Performing payroll functions in an accurate and timely manner.
Conducting reconciliation of all accounts on an as-needed basis.
Maintaining and balancing the general ledger in an accurate, complete, and up-to-date manner.
Performing all activities related to the accounts payable function, including reviewing, coding, and processing payments.
Performing account receivable functions, including invoicing, deposits, collections, and revenue recognition.
Preparing weekly and monthly financial reports for internal review, through collection, analysis, and summarization of data.
Maintaining historical records by filing documents.
Assisting with compiling end-of-year financial data.
Coordinating with external accountants semi-annually.
Contributing to team effort by accomplishing related results as needed.
Working daily with the current Bookkeeper and outsourced Accounting Support.
Communicating regularly with Partners, Operations and HR Personnel
Performing other related duties as assigned or necessary; remain flexible and adaptable in work schedules and assignments as defined by departmental and organizational needs.