Financial Operations Specialist

Pittsburg State University•Pittsburg, KS

1d•$18 - $21

About The Position

Pittsburg State University is accepting applications for a Financial Operations Specialist in the Facility Operations department. The primary function of the Financial Operations Specialist will primarily process financial transactions, accounting, and some administrative duties for Facility Operations and Planning, Design and Construction. Areas of responsibility include, but are not limited to, Planning, Design, and Construction and all areas under Facility Operations.

Requirements

High school diploma.
Three years' experience in an office or administrative setting.

Nice To Haves

Bachelor’s Degree
Experience with accounting or purchasing transaction processing
Experience with financial tracking of construction and/or facility projects

Responsibilities

Maintains and reconciles monthly business procurement card transactions, including submission of reconciliation and supporting documents to Purchasing Office for areas of responsibility
Prepares and maintains various records for a variety of separate accounts within the area of responsibility
Prepare monthly and quarterly budget reports
Produces monthly reports on all accounts as needed and enters and manipulates data and information by creating databases, tables and spreadsheets; prepare worksheets and tables; makes various mathematical computations
Sort all invoices and gets proper approval to be paid from various accounts and processes for payment
Processes travel for all staff and students within the area of responsibility
Tracks all income and expenditures and ensures deposits are made according to PSU policy
Works with Planning, Design, and Construction and Facility Operations to process contracts
Process purchase orders as needed
Process all contract payments for construction projects and other contracts
Request tax exempt certificates for projects
Monitor and report project spending
Acts as contact for Planning, Design, and Construction and Facility Operations staff on financial processes
Collect, organize, and compose correspondence; answer phone, respond to email, forward messages, and schedule and confirm appointments
Maintains confidentiality of records
Maintains filing systems and utilizes SharePoint, Teams and other Office 365 applications
Knows and understands functions of the office and general policies and guidelines of the university
Assist Budget and Finance Manager with Human Resources support (staffing, payroll and personnel actions)
Serves on committees as directed
Performs any other related duties as required or assigned