Operations and Financial Specialist

Ball State University • Muncie, IN

1d • $20 - $22

About The Position

The School of Nursing is a collaborative, student-centered community dedicated to preparing the next generation of nurses. As our programs continue to grow, our team works together to support excellent teaching and strong partnerships. The individual in this position helps keep the expanding school running smoothly by supporting daily operations and managing key budget and financial processes. They will join a collaborative, mission-driven environment where strong organizational skills and attention to detail contribute meaningfully to the success of students, faculty, and programs. Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

Requirements

• Bachelor's degree or equivalent
• At least three years of related experience
• Customer service experience
• Excellent communication skills
• Working knowledge of database and spreadsheet software

Nice To Haves

• Master's degree
• Supervisory experience

Responsibilities

• In collaboration with the Director, provide financial management, including budgets and financial accounts, for the School for Nursing (SON) and the Nursing Alumni Society. This includes managing and coordinating travel and travel funds, scholarships awarded by SON, and supplies, equipment, and technology for the simulation laboratory. Conduct analyses and provide recommendations to the Director and SON leadership.
• Lead and provide comprehensive management of the SON contract processes. Communicate with Business and Auxiliary Services, the Office of General Counsel, Director of Risk Management and clinical agencies regarding new and existing contracts to ensure favorable terms and risk mitigation for SON.
• Work with the Director and Program Directors to review and draft School or Nursing policies and liaise with the Office of General Counsel regarding new and updated policies and procedures.
• Manage records, reports, and data for the school, including committee minutes, correspondence, handbooks, newsletters, budget data, annual faculty and departmental reports, and other SON records. Assist the Director and Program Directors in compiling data for internal and external reports as needed.
• Collaborate with the Director to manage SON human resources functions, which includes submitting job requisitions, facilitating candidate reviews, coordinating interviews, and initiating offer proposals in Workday, coordinate the school’s onboarding for new hires, maintain personnel files, and faulty health clearance and compliance.
• Collaborate with the Director, Program Directors, faculty, NSITC personnel and college Schedule Specialist to design semester schedules, faculty workload, and allocate instructional and non-instructional FTEs. Ensure congruence among interrelated course and faculty date and compliance with university course and workload policy. Review and amend faculty workload reports.
• Manage data integration of vendor provided systems (Banner, FLAC, IOTA, Canvas, CORE, American Databank) and ensure SON-related congruence with university systems. Consult with the Office of Information Technology and NSITC team on data security and vendor and solution selection.
• Maintain department infrastructure (phones, copiers, keys, office supplies, furniture, promotional items), allocate office space, submit maintenance requests, and maintain SON administrative office space. Oversee the receipt prioritization, and distribution of mail, packages, and departmental email account.
• Supervise student employees; coordinate hiring, delegate, oversee, and evaluate student employee work.
• Perform other related duties as assigned.
• Maintain regular and predictable attendance.

Benefits

• At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year.
• Plus, our paid parental leave (6 weeks) is there for life's most significant moments.
• We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family.
• These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected.
• When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State.
• We do the same for you. In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition.
• This offer is good from the very first day you start.
• comprehensive medical and dental plans, a Health Savings Account (which we contribute to), and a whole range of wellness, retirement, and other benefits like covering the cost of tuition at Ball State for you and your family.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees