Financial Operations Specialist II - Construction & Facilities Management

Liberty University•Lynchburg, VA

8d•Onsite

About The Position

The Financial Operations Specialist plays a critical role in supporting the financial and budgetary functions of the organization. The position is responsible for assisting with financial planning, budgeting, reporting, and administrative tasks to ensure the efficient operation of the department. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Provide support for the department director. Maintains and completes necessary budget paperwork such as contracts, requisitions, requests for checks, invoice approvals, encumbrances, budget amendments, etc. Prepare financial reports, summaries, and statements. Assist with accounts payable and receivable processes. Reconcile P-card statements, and prepare expense reports. Monitor expenditures and identify potential budgetary issues. Support budget variance analysis and reporting. Maintain accurate financial records and documentation. Update financial databases and spreadsheets. Assist in the development of annual budgets and financial forecasts. Ensure compliance with financial policies and procedures. Support month-end and year-end closing processes. Prepare/Submit work orders and service tickets for IT, maintenance, moving, and access management and track progress. Maintains master calendar. Assists with scheduling appointments and meetings, and answering the phone. Maintains office supplies inventory, anticipating needed supplies, placing, and expediting orders for supplies, verifying receipt of supplies. Manage/distribute incoming mail and deliveries. Monitor/manage breakroom supplies. Ensure orderliness of the breakroom. Monitor/manage document delivery, pick up, and organization. Perform additional duties and tasks as assigned by management. Assist with special projects and initiatives. Adapt to evolving responsibilities in response to changing organizational needs.

Requirements

Familiarity with generally accepted accounting principles.
Experience working in a fast-paced office environment.
Excellent and detail-oriented communication, arithmetic, and organizational skills.
Proficient knowledge and use of Microsoft Word, Excel, Teams, PowerPoint, and Outlook.
Ability to articulate and defend the unique Christian educational mission and vision of Liberty University and its subsidiaries to a wide variety of individuals and groups.
Must have at least 3+ years’ experience in an office admin-type position or equivalent combination of education and demonstrated experience.
Ability to pass Banner, compliance standards, and training tests.
Displays professionalism, maturity, and tact.
Exemplifies positive energy and enthusiasm with a "can do" attitude and works independently.
Exceptional verbal and written communication skills.
Strong interpersonal and customer service skills with the ability to work collaboratively as a team member and cultivate positive working relationships with individuals at all levels of the organization.
Must have acute attention to detail and demonstrated effectiveness in managing multiple work assignments simultaneously, often under strict deadlines.
Strong computer literacy is required including knowledge and application of MS Office, including Word, Excel, PowerPoint, Teams and Outlook.
Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.
Occasionally required to travel around campus.
Frequently required to sit for extended periods to perform deskwork or type on a keyboard.
Regularly required to hear and speak in order to effectively communicate orally.
Occasionally required to stand, walk, and climb stairs to move about the building.
Handle materials, reach overhead, kneel, or stoop in order to conduct business.
Regularly lift 10 or fewer pounds.
Employee will occasionally drive to campus, local, and distant locations. Use of one’s personal vehicle (or LU vehicles) is required for travel in the performance of the essential functions of this position. Proof of a valid Virginia driver’s license, an acceptable DMV record, and liability insurance is required.

Nice To Haves

Bachelor’s degree in a business-related discipline.

Responsibilities

Provide support for the department director.
Maintains and completes necessary budget paperwork such as contracts, requisitions, requests for checks, invoice approvals, encumbrances, budget amendments, etc.
Prepare financial reports, summaries, and statements.
Assist with accounts payable and receivable processes.
Reconcile P-card statements, and prepare expense reports.
Monitor expenditures and identify potential budgetary issues.
Support budget variance analysis and reporting.
Maintain accurate financial records and documentation.
Update financial databases and spreadsheets.
Assist in the development of annual budgets and financial forecasts.
Ensure compliance with financial policies and procedures.
Support month-end and year-end closing processes.
Prepare/Submit work orders and service tickets for IT, maintenance, moving, and access management and track progress.
Maintains master calendar.
Assists with scheduling appointments and meetings, and answering the phone.
Maintains office supplies inventory, anticipating needed supplies, placing, and expediting orders for supplies, verifying receipt of supplies.
Manage/distribute incoming mail and deliveries.
Monitor/manage breakroom supplies.
Ensure orderliness of the breakroom.
Monitor/manage document delivery, pick up, and organization.
Perform additional duties and tasks as assigned by management.
Assist with special projects and initiatives.
Adapt to evolving responsibilities in response to changing organizational needs.