Financial Operations Analyst

HUB International • Chicago, IL

1d • Hybrid

About The Position

We’re hiring a Financial Operations Analyst within HUB's Enterprise Technology & Strategy organization. This individual is responsible for managing the end-to-end invoice lifecycle for a dedicated profit center — from intake and validation through approval — ensuring that vendor invoices are accurately reviewed, properly coded, and processed in a timely and controlled manner. The role also provides operational support to the TBM (Technology Business Management) Planning and Supplier Financial Governance teams. This is an excellent opportunity for a detail-oriented, analytically minded finance professional to build a strong foundation in IT financial operations within a dynamic, high-performing team.

Requirements

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field
• 0–2 years of experience in finance, accounting, or financial operations (internship experience considered)
• Proficiency in Microsoft Excel (pivot tables, VLOOKUPs, and basic formulas)
• Solid understanding of general ledger accounting concepts, cost center structures, and GL coding
• Strong attention to detail with the ability to identify discrepancies across large volumes of financial data
• Effective written and verbal communication skills; ability to follow up confidently with internal and external stakeholders
• Ability to manage recurring weekly deadlines and prioritize competing tasks

Nice To Haves

• Familiarity with ERP or financial systems (e.g., SAP, Oracle, Coupa, or similar) preferred

Responsibilities

• Intake and log incoming vendor invoices on a weekly basis, ensuring all submissions are complete, traceable, and processed within established timelines.
• Review invoices against budget files and prior invoice history to validate billing accuracy, rate compliance, and appropriate cost allocation.
• Verify that each invoice is coded to the correct profit center (PC) and general ledger (GL) account in accordance with established financial controls and guidelines.
• Approve or reject invoices based on review findings, maintaining thorough documentation of all decisions.
• Identify invoice discrepancies and follow up with appropriate internal and external stakeholders to drive timely resolution.
• Partner with accounts payable, technology leadership, and corporate FPA to address billing disputes and recurring coding issues.
• Escalate unresolved exceptions to management with clear, well-documented supporting detail.
• Prepare and correct journal entries to ensure accurate financial recording across technology cost centers.
• Perform light account reconciliations in support of month-end and quarter-end close activities.
• Identify and flag variances between expected and actual spend, surfacing trends to senior analysts and managers.
• Support ad hoc financial analysis and special projects as assigned.

Benefits

• HUB International is proud to offer comprehensive benefit and total compensation packages which could include health/dental/vision/life/disability insurance, FSA, HSA and 401(k) accounts, paid-time-off benefits such as vacation, sick, and personal days, and eligible bonuses, equity and commissions for some positions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level