Financial Associate: Department of Psychology - UTK

University of Tennessee•Knoxville, TN

9d•$45,000 - $52,000•Hybrid

About The Position

The Financial Associate works closely with the Business Manager in all financial and compliance matters in the Department. This position is responsible for ensuring that fiscal and HR policies and procedures are followed in all Psychology functions. This position will be responsible for the Department’s Human Resource functions, procurement processes, travel processing, invoice processing and P-card reconciliation. The position will provide assistance to faculty, staff and students in DASH travel and the processing of travel requests, and travel reimbursements. The Financial Associate will assist Department staff with the annual physical inventory and space study.

Requirements

Associate’s degree with 2 years of financial or accounting experience
High School Diploma with 4 years of financial or accounting experience
Knowledge of basic accounting
Ability to work with others and provide work direction
Ability to manage projects and set priorities
Ability to be detail oriented
Skills in Microsoft Office, particularly Excel

Nice To Haves

Bachelor’s degree in accounting or related field
Experience at a higher education institution, preferably in an academic department
Knowledge of DASH or Oracle Cloud
Knowledge of Concur
Ability to integrate and analyze information for the generation of reports

Responsibilities

Support all aspects of departmental financial processing
Act as the procurement officer for the Department, ensuring that purchases are allowable and compliant with fiscal policy; verifying that funds are available and ensuring proper account assignment for all purchases
Complete the receipt of procurement orders for release of e-invoice payments
Perform monthly reconciliation of procurement cards
Prepare and submit gift card request forms
Enter accounting transactions, ensuring compliance with fiscal policy and that correct g/l classifications are applied
Facilitate vendor creation for accounts payable transactions
Ensure that supporting documentation is attached to financial transactions, gathering appropriate information from other campus auxiliary systems or SharePoint
Initiate invites for new vendor setup in Payment Works vendor portal
Enter contracts into the Contract Management System
Ensure accurate and timely entry of travel data for the Department of Psychology
Assume the role of contact for all Departmental travel related questions from faculty, students, and guest travelers.
Provide group and individual training to faculty/graduate students on travel policies/procedures as needed/requested
Coordinate faculty, staff and student travel requests and expenses to effectively manage department resources and budgets.
Primary contact for annual physical and space inventory for the Department
Review, verify and confirm annual equipment inventory
Review, verify and confirm annual space inventory
Assignment of assets, offices and lab space
Request property asset number and updates as needed
Facilitate surplus property pick up and updates as needed.
Primary contact for human resource processes for the Department
Process personnel changes, terminations, additional/recurring payments, awards and moving allowances
Coordinate with Business Manager, College of Arts and Sciences, and HR on new hire processing in DASH for faculty, temporary staff, student assistants and graduate students
Coordinate with other Departments on transfer of employees
Work closely with faculty and professional staff in the creation of new Temporary and Regular positions, including assistance with position descriptions.