Psychology Department Coordinator

CSU Careers • Long Beach, CA

9d • Onsite

About The Position

Join the vibrant community at California State University, Long Beach (CSULB)! Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives. As a member of the CSULB community, you’ll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference. Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It’s an ideal place to grow your career while enjoying everything Southern California has to offer. Job Summary Under the direct supervision of the Department Specialist assists in an office of approximately 76 faculty; serves as one of the primary resources for information regarding Department policy and practice for faculty, students, and staff; maintains Department files and records; provides continuity in policy and procedures; and processes all assignments and paperwork.

Requirements

• Ability to carry out professionally complex assignments and independently plan and develop sound approaches and solutions to meet department program, faculty and student needs.
• Knowledge of budget and fiscal resources, allocations, and accountability.
• Manage, plan and execute various projects with specific deadlines.
• Provide professional representation for the department to all constituencies.
• Develop and deliver essential information through written and oral interactions.
• Establish and maintain collaborative working relationships with program faculty academic departments, and the dean's office and a variety of offices and individuals on and off campus.
• Create and implement appropriate program/events that foster student, faculty, campus, and local community relations.
• Working knowledge of Windows, Word, Word Press, adobe Acrobat Pro, email, spreadsheet, databases, Ad Astra, and CMS.
• Ability to communicate with an ethnically and culturally diverse campus community.
• Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
• Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."
• Equivalent to five years of administrative support experience required.
• This position is the front office source of information - operational need requires a minimum of 4 days a week on campus.

Nice To Haves

• Bachelor's degree preferred.
• Academic department or program experience preferred.

Responsibilities

• Scheduling and Registration: Updates department schedule in CMS.
• Proofs schedule and confirms registration restrictions for special offerings for Honors and Teaching and Learning Communities (TLC).
• Personnel: Assists Chair with hiring procedures, types and emails necessary documents and advertisements for faculty recruitment in accordance with Affirmative Action Requirements.
• Departmental record-keeping, records processing, and written material preparation.
• Budget and Fiscal Records: Provides support to Administrative Analyst/Specialist on all budget and fiscal duties.
• Produces reports on expenditures as required.
• Understand, disseminate, and implement procedures, policies, and practices.
• Provides continuity of departmental procedures, policies and practices by providing information about policies and procedures.

Benefits

• Generous Paid Time Off : Up to 24 vacation days per year (based on employee group and/or service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Comprehensive Health Coverage : A variety of medical, dental, and vision plans to suit your needs.
• Retirement Plans : Participation in CalPERS defined benefit plan and access to voluntary savings plans like 403(b), 401(k), and 457.
• Educational Benefits : Tuition fee waivers for employees and eligible dependents.
• Employee Assistance Program (EAP) : Confidential counseling and support services for employees and their families.
• Additional Perks : Access to wellness programs, professional development opportunities, and various insurance options including life, disability, and pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees