Financial Assistant: Department of Mechanical and Aerospace Engineering - UTK

University of Tennessee•Knoxville, TN

7d•$40,000 - $42,000•Onsite

About The Position

Reporting to Dr. Uday Vaidya, the Financial Assistant performs key financial, HR, and administrative functions. Duties include general administrative support, onboarding coordination communication and correspondence, travel/event coordination and working with the Mechanical and Aerospace Engineering Business Office, record maintenance, answering phones, greeting guests, assisting with events, and onboarding students relaying the information to Mechanical and Aerospace Engineering Human Resource.

Requirements

Education : High school diploma or GED
Experience : One year of experience in financial/personnel management and Microsoft Office.
Knowledge, Skills, Abilities: Organizational and time-management skills
Ability to multi-task and prioritize tasks
Autonomous and team-based work ability
Sound interpersonal and communication skills
Proficiency in Microsoft Office (Outlook, Excel, Word, Teams, PowerPoint)
Ability to learn and utilize new technologies

Nice To Haves

Education : Associate’s degree in business, HR management, or a related field
Experience : Experience in an academic environment, communicating with non-native English speakers
Experience with procurement/purchasing
Knowledge, Skills, Abilities: Knowledge of accounting principles
Experience with ORACLE/Huron systems

Responsibilities

Provides purchasing support services for orders including equipment, office supplies, lab supplies, chemicals, classroom supplies, etc.
Obtains appropriate pre-approval from faculty for orders charged to sponsored projects and department management approval for general orders.
Confirms delivery, setup and insurance requirements for product orders.
Serves as point of contact for delivery and validates receipt of packing slip.
Maintains asset listing and assists with annual inventory communication with the Mechanical and Aerospace Engineering Business Office.
Manages inventory of department procurement card documentation and chemical inventory.
Requires successful completion of campus P-Card and T-Card policy examination in order to ensure cardholder policies and procedures are followed.
Tracks procurement purchases and ensures transactions are compliant with fiscal policy.
Reconciles purchase receipts with monthly statements.
Handles all procurement card audit requests, receiving of goods and distribution to requestors.
Travel booking and be Dr. Vaidya’s delegate for expenses
Coordination with Mechanical and Aerospace Business Office, ORNL and IACMI