Senior Financial Associate: Department of Mechanical and Aerospace Engineering - UTK

University of Tennessee • Knoxville, TN

7d • $53,000 • Onsite

About The Position

Reporting to the Senior Business Manager, the Senior Financial Associate provides assistance to faculty and staff for fiscal and HR policy compliance along with granting agency guidelines and is responsible for addressing questions and concerns in a timely manner. This position represents the unit in a professional manner, often dealing with individuals and organizations external to the university. Decisions made by this position can impact the department's ability to meet fiscal obligations, to comply with state, university and agency policies and to promote viable relationships with outside constituents.

Requirements

• High School diploma or GED
• 4+ years of experience in accounting
• Knowledge of State and Federal contract and Grant Financial requirements.
• Working knowledge of UT fiscal policies and procedures
• Proficiency in Microsoft Office (Outlook, Excel, Word, Teams, PowerPoint)
• Ability to multi-task and prioritize tasks
• Autonomous and team-based work ability
• Organizational and time-management skills

Nice To Haves

• Associate's or Bachelor’s Degree in Business, Human Resource Management or related degree
• Other license/certificates that relate to accounting, HR or Business
• Associate's degree in a related field preferred with 2+ years of accounting and HR experience.
• Bachelor's degree in a related field preferred with accounting and HR experience.
• Experience in an academic environment.
• Experience hiring foreign nationals and communicating with non-native English speakers.
• Human resources specific experience related to recruiting, hiring or employee relations.
• Knowledge of State and federal contract and grant financial requirements.
• Working knowledge of UT fiscal and HR policies and procedures.
• Knowledge of financial / personnel management applications.

Responsibilities

• Validates accuracy of deposits as prepared by an alternate associate through review of physical cash, receipts and deposit transaction documents.
• Researches and provides guidance for internal transfer transactions to properly record allocations and posting corrections with applicable cost transfer form approvals from Sponsored Project Accounting; processes as needed for separation of duties
• Contacts faculty for questions and recommends process changes to be reviewed and approved; oversees 9-month/12-month calculations, NIH salary caps, NSF payroll restrictions for sponsored projects; provides recommendations to faculty related to sponsor requirements and policy and procedure compliance
• Provides recommendations related to compliance and guides faculty related to budgetary/ funding activities on externally funded projects to properly record costs and activities and makes recommendations to the Sr. Business/Asst. Business Manager
• Monitoring of sponsored project spending and reconciliation of ledgers; ensures all supporting documentation is provided; offers initial review of budget projections, account close-out, need for contract modifications, etc. to ensure compliance and monitor accounts for overspending
• Works directly with OSP/FMC personnel for pre-award/post-award management
• Co-management of budget funding from other internal sources for reimbursement or direct charging SARIF, Summer internships, etc.
• Provides data analysis and reporting for financial.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED