Financial Assistant II

Texas A&M University System•Killeen, TX

33d•$18•Onsite

About The Position

The Financial Assistant II, under general supervision, performs complex clerical, accounting, and customer service support. Applicants must be authorized to work for any US employer. The department is unable to sponsor or take over sponsorship of an employment visa at this time.

Requirements

Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others.
Excellent written communication, analytical, interpersonal, and organizational skills.
High school diploma or equivalent combination of education and experience.
Two years of related experience.

Responsibilities

Prepare all invoices and/or requisitions to be ready for payment. This includes receiving invoices from incoming mail, sending notifications of invoices to departments, maintaining a log of all original invoices, ensuring paperwork is filled out correctly with appropriate approvals, and creating the payment for next level review.
Prepares backup documentation for files and distributes checks to vendors and employees.
Scan and file all AP documents on a daily basis.
Assist vendors, faculty, and staff with accounts payable inquiries.
Participates in training of faculty and staff on accounts payable procedures.
Communicate professionally using email, telephone and face-to-face.
Update accounts payable policies and procedures when needed.
Serve as back-up when AP Supervisor is absent.
May assist management in the supervision of student workers.
Provides advanced administrative support for Business Affairs departments.
May maintain office schedules and appointments.
Coordinates the maintenance of files, records, office supplies, or equipment.
Purchases supplies for departments as needed.
Serves as alternate property officer for Business Affairs and assists other Finance & Administration departments with this function as needed.
Assists in the development of office procedures, including complex or specialized functions.
Explains, applies, interprets, and communicates policies and procedures.
May monitor compliance with policies and procedures.
Maintains a variety of fiscal and administrative records.
Verifies, processes, and reviews forms, reports, tables, and other documents.
Performs special analyses and project summaries as requested.
Invoices each department for fuel once fuel bill is received.
Maintains spreadsheets for consumptions of all utilities
Assists in the planning of special events.
Makes arrangements for meetings, appointments, conferences, and travel.
May set up meetings, seminars, and other special events to include facilities, equipment, and food.
Other duties as assigned.