Financial Assistant 2
About The Position
FINANCIAL ASSISTANT 2 , Media Lab , to provide complex financial and compliance supporting financial operations, reporting, and training to ensure accurate, compliant, and efficient financial management; review, verify, and approve credit card transactions, travel expense reports, reimbursements, and purchase requisitions; monitor and resolve unallocated credit card charges, unexpended travel, aged purchase orders, and outstanding invoices; track Financial Review and Control completion and quarterly salary distribution certifications; respond to complex financial; maintain and update financial process documentation and communicate guidance; support development and delivery of financial compliance training, including workshops, one-on-one sessions, and training materials; assess training needs and provide guidance, consultation, and coaching to staff; collaborate with research and operational teams to keep training content current; assist with transaction processing, compliance tracking, audits, and reconciliations; review monthly financial activity to ensure accuracy, completeness, and proper documentation; and support ad hoc finance projects as assigned. Full job description available at media.mit.edu
Requirements
- High school diploma or equivalent
- a minimum of three years of related financial or research administration experience
- strong analytical, organizational, communication, and time-management skills
- attention to detail, discretion, and ability to manage deadlines
- proficiency with Microsoft Office and electronic filing systems
Nice To Haves
- Knowledge of MIT financial policies and systems (e.g., SAP, Buy2Pay, Concur)
Responsibilities
- provide complex financial and compliance supporting financial operations
- reporting
- training to ensure accurate, compliant, and efficient financial management
- review, verify, and approve credit card transactions, travel expense reports, reimbursements, and purchase requisitions
- monitor and resolve unallocated credit card charges, unexpended travel, aged purchase orders, and outstanding invoices
- track Financial Review and Control completion and quarterly salary distribution certifications
- respond to complex financial
- maintain and update financial process documentation and communicate guidance
- support development and delivery of financial compliance training, including workshops, one-on-one sessions, and training materials
- assess training needs and provide guidance, consultation, and coaching to staff
- collaborate with research and operational teams to keep training content current
- assist with transaction processing, compliance tracking, audits, and reconciliations
- review monthly financial activity to ensure accuracy, completeness, and proper documentation
- support ad hoc finance projects as assigned
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
