Financial and Administration Coordinator

Allegheny County•Pittsburgh, PA

13d•$42,000 - $50,000

About The Position

Reporting to the Deputy Director, the incumbent supports the department's day-to-day financial and administrative functions. The Financial and Administration Coordinator supports the Sustainability Department by reviewing budgets, processing invoices, overseeing project budgets, and handling grant reimbursement requests. The incumbent also serves as the primary liaison for the County's Human Resources department and assists other sustainability staff as needed.

Requirements

High school diploma or equivalent AND four (4) years of related experience processing and paying invoices, processing payroll, managing budgets, or performing related financial administration tasks.
Knowledge of Principles and practices of professional business office operations.
Knowledge of Principles and practices of budgeting and fiscal management within the public sector.
Knowledge of Principles and practices of accounting and auditing.
Skill in Microsoft Office Suite, including high-level functionality of Excel and Outlook.
Skill in JDE accounting system and/or other Enterprise Resource Planning (ERP) systems.
Ability to Maintain a program of fiscal management that meets acceptable professional standards.
Ability to Analyze public budgetary and fiscal problems and make recommendations for change.
Ability to Communicate effectively, both orally and in writing.
Ability to Be organized and detail-oriented.
Ability to Maintain strict confidentiality of information.
Ability to Establish and maintain effective working relationships with internal and external partners.
Ability to Manage various office duties and prioritize work schedules.
Ability to Demonstrate problem-solving skills.
Ability to Attend evening meetings and support special project deadlines outside the normal workweek as needed.
Ability to Travel to offsite locations with additional staff as needed.

Nice To Haves

Associate degree in Business Administration, Mathematics, Accounting, or Finance, or a closely related field preferred.
Knowledge of Environmental conservation practices preferred.

Responsibilities

Monitors and oversees departmental expenditures and revenues to ensure compliance with operating and grant budgets; investigates unusual discrepancies and submits adjusting entries as necessary; processes all vouchers, purchase orders, invoices, etc.
Ensures day-to-day general ledger accounting and reconciliation, financial reporting, and analysis for assigned functional areas of the Department.
Leads utility bill processing and management within the County's utility management software.
Assists in developing, coordinating, and preparing the department's annual operating, grant, special revenue, and capital budgets for submission as part of the County's annual budgeting process.
Oversees grant budgets and monitors budget activity, as well as prepares reimbursement requests.
Purchases supplies for the department as needed.
Oversees payroll processing on a bi-weekly basis.
Provides routine & non-routine clerical and administrative support to department staff, such as addressing general email correspondence, digital file management, scheduling, and administrative needs.
Types, enters data, reviews, edits, and proofreads information, reports, and documents; provides research assistance, and collates, formulates, and disseminates information as directed.
Assists with county and public event coordination through logistical support, research, identifying appropriate vendors, contract review, and other duties, as assigned.
Supports inter-departmental and community-focused coordination and collaboration.
Acts as the department's Human Resources Liaison.
Performs other related duties as required or requested.