FINANCIAL ADMINISTRATOR - SES - 37011079 (Pending Reclass)

State of Florida

2d

About The Position

Serves as Manager for the Division of Waste Management’s Financial Management and Procurement Program. Responsible for overseeing all aspects of the Division’s legislative budget, purchasing, procurement, and financial oversight. Monitors work performance of direct reports, including periodic written evaluations and discussions; counseling to develop skills and correct deficiencies; recognizing employee accomplishments; and recommending timely disciplinary actions as needed. Reviews timesheets and leave requests. Documents recommendations for special pay increases, reclassifications, and disciplinary actions, when appropriate. Efficiently carries out employee selection actions when vacancies are to be filled.

Assists the Division Director and Assistant Division Director in the development of Division policies, programs, budget, planning, legislation, rulemaking, and audits related to financial management and procurement. Serves as a liaison with the Department’s Budget Office, Office of Inspector General, Office of the Deputy Secretary for Regulatory Programs and other Department offices regarding financial management and procurement matters. Plans, organizes and coordinates work assignments within the Division to implement Department policy, planning, procurement, budgeting, financial reconciliation, grant management, and other administrative and managerial directives.
Responsible for supervising the preparation and development of the Legislative Budget Request for the Division and providing assistance and guidance in the preparation of forms and documents necessary for submittal to the Department’s Budget Office. Evaluates legislation and prepares draft legislative language for policy consideration on matters affecting the Solid Waste Management Trust Fund, Water Quality Assurance Trust Fund and Inland Protection Trust Fund. Supervises the coordination, management and preparation of the annual operating budget for the division. Establishes procedures and timetables for the completion of tasks to meet budget deadlines.
Responsible for supervising the coordination of all activities conducted by the Petroleum Restoration Program’s (PRP) Accounting staff and reconciliation of FLAIR, PALM with Division databases. Responsible for supervising the Division's certified forward and reversion processes. Coordinates budget amendments, transfers or other accounting issues with appropriate personnel in the Department Budget Office and Finance and Accounting Office.
Provides fiscal and procurement support for the development and administration of contracts with local governments conducting inspections of petroleum storage tanks, the development and administration of grants to local governments under the Small County Consolidated Solid Waste Grants Program and the household hazardous waste grant programs. Responsible for development and administration of Administrative Services Contract for the Division.
Responsible for coordinating development and tracking of the Division’s input to the Department’s Performance Partnership Agreement and Performance Partnership Grant with the United State Environmental Protection Agency (USEPA).
As Division grant coordinator, review the federal grant budgets and expenditures and serve as a resource for Division personnel on grants. Responsible for the development and maintenance of the schedule of contracts issued by the Division, reviewing for accuracy and ensuring that budget is available. Responsible for updates to module book, ensuring that current year modules and associated grants are recorded and linked to our inter-office costs/chargebacks. Reviews all contracts and contract review forms and grant documents received for completeness. Ensures that all contracts have minimum performance metrics.
Coordinates responses to audits and reviews of Division programs and budget by the Department’s Office of Inspector General, the State Auditor General, OPPAGA and the Department of Financial Services.
The incumbent of this position has been identified as emergency Mission Essential Personnel in accordance with Rule 60L-34.0071(3)(e)1. a., F.A.C. and, in that capacity, may be required, on short notice, to perform duties and travel in support of emergency efforts. All leave approved is subject to recall in the occurrence of a major event. Leave should be coordinated with backup/cross-trained staff and approved by management to ensure that DEP essential functions can be performed, if required.
This position may be placed on-call to remain available to perform essential duties.
Performs other duties as assigned.

Requirements

• Knowledge of Microsoft Office Excel
• Knowledge of FLAIR
• Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data
• Knowledge of MyFlorida Marketplace procedures and process
• Knowledge of current rules and restrictions regarding p-card usage
• Skilled in using Microsoft Word, Excel and PowerPoint
• Ability to understand and apply state and Departmental purchasing rules, regulations, and policies and procedures
• Ability to analyze bids for cost, specifications and/or requisitions
• Ability to communicate effectively both verbally and in writing
• Ability to establish and maintain effective working relationships with others
• Ability to work independently
• Ability to organize, plan and coordinate work assignments
• Ability to work with public officials, private organizations and the general public
• Ability to identify problems, craft solutions, develop work plans, organize and complete work assignments under pressure of time and shifting priorities
• Ability to develop and organize data into logical format for presentation in reports and written documents
• Valid Driver’s License
• At least four years of verifiable related experience. Post-secondary degrees from an accredited college or university may be used as an alternative for the required years of experience on a year-for-year basis. A credential evaluation report from an approved agency must be submitted along with all foreign degrees.

Responsibilities

• Serves as Manager for the Division of Waste Management’s Financial Management and Procurement Program.
• Responsible for overseeing all aspects of the Division’s legislative budget, purchasing, procurement, and financial oversight.
• Monitors work performance of direct reports, including periodic written evaluations and discussions; counseling to develop skills and correct deficiencies; recognizing employee accomplishments; and recommending timely disciplinary actions as needed.
• Reviews timesheets and leave requests.
• Documents recommendations for special pay increases, reclassifications, and disciplinary actions, when appropriate.
• Efficiently carries out employee selection actions when vacancies are to be filled.
• Assists the Division Director and Assistant Division Director in the development of Division policies, programs, budget, planning, legislation, rulemaking, and audits related to financial management and procurement.
• Serves as a liaison with the Department’s Budget Office, Office of Inspector General, Office of the Deputy Secretary for Regulatory Programs and other Department offices regarding financial management and procurement matters.
• Plans, organizes and coordinates work assignments within the Division to implement Department policy, planning, procurement, budgeting, financial reconciliation, grant management, and other administrative and managerial directives.
• Responsible for supervising the preparation and development of the Legislative Budget Request for the Division and providing assistance and guidance in the preparation of forms and documents necessary for submittal to the Department’s Budget Office.
• Evaluates legislation and prepares draft legislative language for policy consideration on matters affecting the Solid Waste Management Trust Fund, Water Quality Assurance Trust Fund and Inland Protection Trust Fund.
• Supervises the coordination, management and preparation of the annual operating budget for the division.
• Establishes procedures and timetables for the completion of tasks to meet budget deadlines.
• Responsible for supervising the coordination of all activities conducted by the Petroleum Restoration Program’s (PRP) Accounting staff and reconciliation of FLAIR, PALM with Division databases.
• Responsible for supervising the Division's certified forward and reversion processes.
• Coordinates budget amendments, transfers or other accounting issues with appropriate personnel in the Department Budget Office and Finance and Accounting Office.
• Provides fiscal and procurement support for the development and administration of contracts with local governments conducting inspections of petroleum storage tanks, the development and administration of grants to local governments under the Small County Consolidated Solid Waste Grants Program and the household hazardous waste grant programs.
• Responsible for development and administration of Administrative Services Contract for the Division.
• Responsible for coordinating development and tracking of the Division’s input to the Department’s Performance Partnership Agreement and Performance Partnership Grant with the United State Environmental Protection Agency (USEPA).
• As Division grant coordinator, review the federal grant budgets and expenditures and serve as a resource for Division personnel on grants.
• Responsible for the development and maintenance of the schedule of contracts issued by the Division, reviewing for accuracy and ensuring that budget is available.
• Responsible for updates to module book, ensuring that current year modules and associated grants are recorded and linked to our inter-office costs/chargebacks.
• Reviews all contracts and contract review forms and grant documents received for completeness.
• Ensures that all contracts have minimum performance metrics.
• Coordinates responses to audits and reviews of Division programs and budget by the Department’s Office of Inspector General, the State Auditor General, OPPAGA and the Department of Financial Services.
• Performs other duties as assigned.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed