Financial & Administrative Assistant

Ashburn Volunteer Fire and Rescue Department • Ashburn, VA

6d • Onsite

About The Position

At AVFRD, you're not just stepping into an administrative role — you're becoming a vital part of a team that supports volunteer firefighters and EMTs who serve our community every day.

Picture yourself working inside a historic fire station, where your organizational and financial skills directly support lifesaving operations. If you're seeking a fulfilling career in a fast-paced, mission-driven environment, this may be the ideal opportunity for you.

Job Summary
The Administrative & Financial Assistant provides essential support across office management and financial operations. You'll handle everything from procurement and vendor communication to bookkeeping and general administrative tasks. We’re looking for someone detail-oriented, proactive, and comfortable juggling multiple priorities in a dynamic nonprofit environment.

Requirements

• Prior experience in administrative and financial roles required.
• Associate’s degree in Accounting, Finance, Business, OR equivalent experience.
• Proficiency in Microsoft Office (especially Teams, Word, Excel), QuickBooks, and Procurify (or similar systems).
• Able to prioritize tasks, meet deadlines, and keep accurate records.
• Clear written and verbal communication skills.
• Must be discreet, reliable, and able to work independently.

Responsibilities

• Prepare and make accurate bank deposits
• Process accounts payable and track expenses
• Review of monthly financial statements for discrepancies
• Manage purchases and expenses through our procurement software
• Work with vendors to obtain quotes and track deliveries
• Maintain organized records and databases
• Assist with general office operations and supply management
• Answer phones and route calls
• Open, sort, and distribute mail

Benefits

• As a 1099 contractor, you will not be eligible for benefits.

What This Job Offers

• Career Level: Entry Level
• Education Level: Associate degree