Administrative Assistant - Financial Services
About The Position
The award-winning Las Vegas-Clark County Library District is currently hiring for an Administrative Assistant with the Financial Services Department. General Summary Under direction of the Chief Financial Officer, the Administrative Assistant performs administrative duties such as preparing reports, memos, and agendas; creating and maintaining files and databases; handling inquiries from internal and external customers; and ensuring the smooth operation of the department. Responsibilities include coordinating services, organizing workload, scheduling meetings, and preparing various documents.
Requirements
- High School Diploma, General Equivalency Diploma (GED), or equivalent.
- One (1) year general office support (filing, reception, data entry, etc.).
Nice To Haves
- Associate’s Degree in Business Administration, Management, or related field.
- One (1) year general office support experience in a government or non-profit setting, and/or experience with processing invoices, tracking expenses, or assisting with budget preparation.
Responsibilities
- Provides administrative support to the assigned Department Head, Manager, or Director while maintaining confidentiality.
- Prepares and proofreads correspondence, memos, agendas, minutes, reports, and other documents for accuracy and completeness.
- Creates and maintains database files, inputs and retrieves data using a personal computer, and maximizes office productivity through software applications.
- Compiles, prepares, and distributes reports, agreements, invoices, and relevant materials, ensuring proper record keeping and filing systems.
- Schedules meetings, including planning and coordinating Board of Trustees sub-committee meetings.
- Handles inquiries and complaints via telephone and electronic communications, providing assistance or directing messages as necessary.
- Provides technical and administrative information related to the assigned department and acts as a liaison with outside agencies.
- Sorts and distributes incoming and outgoing department mail, maintains office supply inventory, and orders supplies as needed, ensuring essential equipment is operational.
- Interacts with district-wide staff, management, vendors, and the public, utilizing various office equipment and communication tools.
- Performs other duties as assigned.
Benefits
- Medical, dental, vision, and life insurance insurance.
- Nevada Public Employees Retirement System (PERS).
- 14 paid holidays, plus 1 additional floating holiday per year.
- Paid vacation (18 days per year) and sick time (12 days per year).
- Tuition reimbursement.
- For more details about employee benefits, please see https://thelibrarydistrict.org/benefits/
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
