Financial Admin Assistant

GATEWAY HUDSON VALLEY•Kingston, NY

2d•$27 - $27•Onsite

About The Position

When you work for Gateway Hudson Valley, you make a difference in people’s lives. Our Vision: To be a leader in supporting individuals as they strive to achieve a hopeful, satisfying, active, and contributing life. Part-time position. POSITION SUMMARY This position performs key support and administrative duties for the Executive Vice President and CFO (EVP & CFO), other executives and the Finance Department. This role requires the ability to exercise sound and independent judgement with respect to matters of significance. This role requires strong business acumen and professionalism. This role supports the Executive Vice President/ Chief Financial Officer, the Executive Team, Finance Department and other Management. Completes a broad variety of administrative tasks including the following: Managing deadlines on behalf of the EVP & CFO as well as other executives and the Finance Department, managing an active calendar of appointments, completing expense reports, coordinating the activities of the Finance Department, composing and preparing confidential correspondence, agendas, benefits administration and other administrative tasks assigned. Works with Finance Department Members and Residential Program Administration on personal allowance and food allotments for OPWDD and OMH program participants. Oversee and collaborate with the Residential Department on the utility accounts, especially for cable, Wi-Fi, telephone, natural gas, oil, and electric. Manages the main accounts for each utility and ensures that new service as well as cancellations are completed on a timely basis. Collaborate with Facilities Maintenance as well as Accounts Payable on large project bidding as well as day-to-day operations. Secures all insurance certifications to include liability, disability and worker’s compensation for vendors, contracts and as requested. Responsible for taking inventory and ordering office and program supplies for the Finance Department. Reviews rent reports to ensure correct amounts for the following month’s rent payments working closely with other Finance Department team members. Assists in the preparation and implementation of the strategic plan. Acts as a back up to other Administrative Assistants. Other duties as assigned.

Requirements

Associate degree
Three years’ experience as an Executive Assistant or four years of office management experience.
Two years financial office experience.
Must have a strong working knowledge of Microsoft Office Suite
Must be able to manage multiple priorities
Professionalism and ability to handle confidential information with integrity

Nice To Haves

Five years’ experience as an Executive Assistant preferred.
Managerial/Supervisory experience highly preferred.

Responsibilities

Managing deadlines on behalf of the EVP & CFO as well as other executives and the Finance Department
Managing an active calendar of appointments
Completing expense reports
Coordinating the activities of the Finance Department
Composing and preparing confidential correspondence, agendas, benefits administration and other administrative tasks assigned
Works with Finance Department Members and Residential Program Administration on personal allowance and food allotments for OPWDD and OMH program participants.
Oversee and collaborate with the Residential Department on the utility accounts, especially for cable, Wi-Fi, telephone, natural gas, oil, and electric
Manages the main accounts for each utility and ensures that new service as well as cancellations are completed on a timely basis.
Collaborate with Facilities Maintenance as well as Accounts Payable on large project bidding as well as day-to-day operations.
Secures all insurance certifications to include liability, disability and worker’s compensation for vendors, contracts and as requested.
Responsible for taking inventory and ordering office and program supplies for the Finance Department.
Reviews rent reports to ensure correct amounts for the following month’s rent payments working closely with other Finance Department team members.
Assists in the preparation and implementation of the strategic plan.
Acts as a back up to other Administrative Assistants.
Other duties as assigned.