Finance & HR Operations Coordinator
About The Position
BENEN is seeking a Finance & HR Operations Coordinator to support the financial accuracy, compliance structure, and operational systems behind our HR and payroll functions. This role sits at the intersection of Finance and HR and plays a critical part in maintaining strong internal controls, organized documentation, and audit-ready processes across a 50+ person civil engineering firm serving public agencies and government clients. You will work closely with the CFO and HR Manager to ensure payroll, benefits, and compliance processes are accurate, well-documented, and aligned with company policies and financial standards. If you are detail-oriented, analytical, and take pride in making sure everything ties out correctly before it leaves your desk, this role will fit you well.
Requirements
- 3+ years of experience in payroll, accounting support, HR operations, or similar role
- Strong Excel skills (pivot tables, lookup functions, reconciliations)
- Working knowledge of general ledger concepts and comfort interacting with financial systems
- Comfort working with numbers, documentation, and detailed reporting
- Ability to learn and apply structured compliance requirements
- Professional discretion in handling confidential information
Nice To Haves
- Experience supporting audits or financial documentation preferred
Responsibilities
- Support payroll processing and assist with payroll-related reconciliations
- Coordinate with Finance to ensure payroll and benefit data accurately ties to the general ledger
- Maintain organized documentation for financial, workers’ comp, 401(k), and external audits
- Assist with payroll tax tracking, benefit liability reconciliation, and reporting accuracy
- Help prepare and organize documentation for government contracting compliance requirements
- Ensure documentation aligns with company policies, procedures, and financial controls
- Manage onboarding paperwork and system setup (BambooHR, payroll system, benefits platform)
- Support open enrollment logistics and benefits reconciliation
- Maintain accurate personnel records and compliance tracking
- Respond to day-to-day employee process questions (timecards, PTO balances, benefit elections, etc.)
- Assist with background checks, interview scheduling, documentation, and administrative follow-through
Benefits
- Comprehensive benefits package including health and wellness benefits, retirement and profit-sharing contributions, paid time off and holidays, professional development support, and performance-based incentives consistent with company policy.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
