Finance Coordinator (c3)

Asian Pacific Environmental Network•Oakland, CA

121d•$36 - $46•Hybrid

About The Position

APEN’s Finance Coordinator is a full-time hybrid position based in our Downtown Oakland, CA office. The Finance Coordinator ensures the smooth and compliant operation of the organization’s financial systems and is a part of the Operations Team. The Finance Coordinator reports to the Finance Manager, and works closely with other members of our infrastructure team and broader staff. A good working knowledge of current accounting standards, earned revenue contracts management and internal controls are critical skills for this role.

Requirements

Commitment to the mission and principles of APEN and social justice
At least 3 years experience in nonprofit accounting
At least 1 year contract management/experience with government funding contracts and compliance
Excellent financial management, coordination, budgeting and administration skills
Strong written and oral communication skills, ability to communicate complex information effectively
Ability to manage details, meet deadlines and produce high-quality materials
1+ year fluency with Quickbooks
Experience with online bill pay platforms, QBO, digital messaging, Google Suite, etc
Good digital security and file management practices
Commitment to a culture of feedback; comfortable give/receiving feedback

Nice To Haves

Accounting degree or equivalent experience
Audit experience

Responsibilities

Work with Finance Manager to maintain and update overall earned revenue contracts process and workflow, includes pre-award grant budgets, allocations, post-award invoicing
Coordinate with relevant program, development and operations staff as needed to ensure earned revenue contracts recordkeeping, grant requirements, allocations, and invoices are appropriate
Prepare reports and invoices as needed and update data in earned revenue internal tracker, funder portals, and filing systems
Monitor fiscal compliance with earned revenue contracts requirements and GAAP
Maintain vendor profiles and active status across government contracting platforms
Accounts receivable: Perform check log entries and prepare deposits
Accounts payable: Pay employee reimbursements, vendor/consultant invoices, etc through online bill pay platforms and credit card management platforms. Maintain accounts payable tracking & filing systems and ensure complete and accurate documentation is maintained
Review terms of new consultant contracts and subcontractor agreements and assess feasibility of project and infrastructure required
Work with Finance Manager to track and document consultant contracts and payments to ensure proper reporting (1099s)
Collect contracts, W-9s, and relevant paperwork from vendors to ensure good record keeping
Ensure expenses are coded and compliant according to GAAP; sync transactions to financial software
Audit: Support audit fieldwork; gather documents and work with Finance Manager to prepare reports required by auditors
Ensure the integrity of the organization’s internal controls is consistently maintained
File quarterly use tax reports and maintain audit/tax records
Strategy and Planning: Contribute to overall organizational coordination and planning processes, including strategic planning, yearly workplan and budgeting, annual board + staff meeting, bi-weekly staff meetings and component meetings
Organizational Culture: Contribute to the APEN culture of team-building, emotional intelligence, feminisms, and leadership development
Basebuilding and Member Engagement: Support organizing events with APEN members
Fund Development: Engage in grassroots and/or foundation fundraising
Communications: Act as a spokesperson and engage with communications narrative framework
Cross Component Support: Support various areas of organizational work, events, or campaigns as identified and participate in organizational committees and teams as needed
Supervision: Manage volunteers, fellows, and interns as needed