Finance Coordinator

Dallas Convention & Visitors Bureau•Dallas, TX

just now•Hybrid

About The Position

The Finance Coordinator provides administrative support to the Finance team, including coordination of certain finance, accounting and compliance processes and procedures. The person in this role will ensure efficient workflows, maintain compliance standards, and provide clear and appropriate communications throughout all functions.

Requirements

Superior communication and interpersonal skills with all levels of management
High level of professional maturity
Critical thinker with strong organizational and problem-solving skills
Ability to exercise good judgment and work independently with minimal supervision
Ability to recognize and appropriately treat confidential information
Works well with multiple teams and diverse personalities.
Efficient in coordinating multiple projects and tasks simultaneously, often under tight deadlines.
Ability to pivot priorities based on real-time feedback or changing needs with patience and poise.
Team player mentality, demonstrating dependability and accountability
Enthusiastic and eager to learn, with a growth mindset toward acquiring new skills.
College degree
Minimum 1 year in an administrative role
Experience and proficiency working with Microsoft Office 365 Suite of products

Responsibilities

Maintain the Finance department’s monthly reminder calendar of appointments and emails
Respond to and distribute emails received in the Finance team’s Outlook inboxes
Maintain proxy approvers in accounts payable systems
Serve as the primary point of contact with third party partner for administrative tasks
Coordinate internal and external meetings logistics and communications
Coordinate workflow, completeness, and accuracy of accounts receivable invoice requests
Coordinate accounts receivable collection communications
Maintain the Receipt Log
Coordinate timeliness, completeness, and accuracy of the vendor onboarding process
Establish new project codes and maintain workbooks for additions and deletions
Submit automatic credit card payment support and invoices to the third-party accounting firm
Coordinate auxiliary event activity tasks
Coordinate in-kind updates
Process and submit departmental invoices
Assist with contract workflow and file organization within applications and systems
Maintain third-party certificate of insurance process, including tracking
Assist with the operation of the Dallas Tourism Public Improvement District’s Board of Directors meetings, website and documents
Gather and submit supporting documents in the accounts payable systems associated with the Hotel Marketing Incentive Program
Track and record ACH and check payments in the ERP system.
Assist with office relocation planning and logistics
Support special projects as needed
Foster positive relationships with vendors, supplies and other stakeholders
Contribute to the organization’s safe, healthy, harmonious, positive, professional and productive work environment and culture
Other tasks as assigned