Coordinator, Finance

Florida Atlantic University • Boca Raton, FL

1d • Onsite

About The Position

Florida Atlantic University is seeking a Coordinator of Finance. - Boca Raton, FL. This position plays a vital role in supporting the financial and administrative operations of the department by ensuring accurate, efficient, and compliant management of budgets, expenses, and revenue.

Requirements

• A master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.

Responsibilities

• Directs and processes Activity & Service and Student Union purchase requests.
• Evaluates and provides feedback/recommendations regarding departmental financial procedures.
• Oversees/administers expense control including the preliminary review of expense justification requests, purchase requisitions, purchase card and payment requests for completeness, correctness, and necessity of purchase.
• Evaluates spend categories and budget balances.
• Maintains expense control subsidiary ledgers for department accounts and ensures that all expense logs are maintained by staff and reconciled in a timely manner.
• Analyzes invoices to be paid for accuracy.
• Logs deposits, billing and invoicing for revenue collection.
• Provides weekly updates on revenue collection.
• Enters journals into Workday to recognize revenue from other departments and enters other journals as needed.
• Assists with maintaining accurate balances of departmental open/blanket purchase orders.
• Completes the reconciliation of all accounts.
• Assists with the compilation of the monthly financial reports for all accounts to provide to account managers.
• Provides financial updates to the department's staff, Assistant Director of Finance, advisory board and other department stakeholders as needed.
• Provides monthly updates of expenses to the Student Union Director and reports any concerns to the Assistant Director of Finance.
• Enters Requisitions into Workday and ensures that POs are created, and invoices are approved and paid in a timely manner.
• Assists with Audit Compliance of financial and administrative procedures.
• Assists with supervising and training Student Assistants.
• Uses University and supplemental software to complete tasks.
• Other duties as assigned by supervisor.

Benefits

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
• State retirement options including tax-deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program.
• Sick Leave Pool Program.
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
• Paid Community Engagement Volunteer Service Day
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment.
• For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level