Finance Coordinator

Grand St Settlement Inc. • New York, NY

4h • $60,000 - $75,000 • Onsite

About The Position

The Finance Coordinator is a critical member of the Finance team, responsible for keeping the organization’s financial operations accurate, timely, and compliant. This role manages procurement and accounts payable workflows, supports oversight of outsourced accounting services, and ensures strong internal controls across day-to-day financial processes. The Finance Coordinator collaborates closely with managers, program teams, vendors, and external partners to maintain reliable financial operations that advance the organization’s mission.

Requirements

• Bachelor’s degree in finance, accounting, business administration, or a related field; nonprofit finance and accounting experience required.
• Demonstrated experience in accounts payable, procurement, payroll processing or financial operations.
• Strong analytical and organizational skills with exceptional attention to detail.
• Sound judgment, discretion, and high integrity in handling financial information.
• Clear, confident communicator with strong writing and interpersonal skills.
• Ability to manage multiple timelines, anticipate needs, and keep processes on track.
• Collaborative, dependable, and able to build productive relationships with staff and external partners.
• Commitment to the organization’s mission and values.

Nice To Haves

• Experience with Bill.com, ADP, and Sage Intacct (or comparable systems) strongly preferred.
• Experience collaborating with outsourced accounting providers a plus.

Responsibilities

• Serve as the primary contact for vendors, resolving payment issues, confirming remittances, and maintaining strong relationships.
• Manage the full AP cycle, including invoice intake, coding, uploads, payment scheduling, and issue resolution.
• Maintain and enforce procurement policies and ensure alignment with funder requirements and internal controls.
• Track and maintain vendor documentation, including onboarding materials, MWBE status, 1099 eligibility, and compliance records.
• Analyze spending trends across programs and sites to identify savings, assess vendor performance, and recommend improvements.
• Partner with program teams to monitor OTPS spending and develop spending plans that support timely use of grant funds.
• Oversee operational service contracts (utilities, copiers, and other recurring services), ensuring cost-effectiveness and timely renewals.
• Maintain organized digital records for AP, procurement, and vendor activity.
• Support monitoring of outsourced accounting partners to ensure accuracy and timeliness of AP, AR, general ledger entries, and reconciliations.
• Track adherence to the month-end close calendar and elevate delays or issues.
• Review draft monthly and quarterly financial reports for accuracy, policy alignment, and consistency with audit and FASB standards.
• Review monthly FTE and staffing reports for accuracy, completeness, and alignment with approved budgets.
• Identify discrepancies or gaps in the data and ensure timely corrections.
• Upload and archive a monthly read-only copy of the general ledger to the Agency’s server.
• Support ADP payroll processing as needed, including collecting timesheets and validating payroll data.
• Serve as back-up to payroll as needed; run, analyze and interpret payroll reports.
• Assist with resolving payroll questions and maintaining accurate records.
• Support the preparation of materials for audits, funder reviews, and monitoring visits.
• Maintain organized and up-to-date financial files and shared documentation systems.
• Support preparation of internal reports, schedules, and materials for leadership, board committees, and funders.
• Participate in budget, spending, and variance review discussions with program and administration teams.
• Provide operational and administrative support to the Senior Director of Finance & Administration and the finance team.
• Provide critical support during special projects and peak workflow periods, including month-end close, audit preparation, and major grant reporting cycles.

Benefits

• Grand Street Settlement offers best-in-class benefits including medical, dental, vision, FSA/DCA, commuter reimbursement, 401k with voluntary employer contributions, life insurance, EAP, voluntary benefits, and a generous time off package including 24 vacation days, 12 sick days, 4 discretionary days, paid holidays, and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level